Career Opportunity at Pedagogue100

Job Description

• The role of the Events Coordinator is to develop and deliver a range of events such as training/information seminars, conferences, publicity events, dinners and luncheons, seeking opportunities to generate income through sponsorship, attendance, and commercial activities.

Responsibilities

• To work alongside project planners to develop plans for events
• To schedule and prepare event steering group meetings
• To identify and book locations for the events, liaise with location management for booking, catering and logistical arrangements
• In charge of the marketing and promotion of the events.
• Liaise with project planners for the timely production and circulation of flyers and other information relating to event publicity, such as other organisations’ websites, appropriate mailing lists and the media
• Contribute actively to decisions on marketing events; compiling databases of likely interest, drafting and circulating emails and telephoning individuals
• To set up and manage the delegate booking arrangements as appropriate for each event, up to and including sending out invoices
• Find sponsorship and exhibitors for conferences and other events
• Compile and send out speaker and delegate information
• Assemble and arrange delivery of delegate packs, name badges and exhibition stand and material as appropriate
• Manage the booking couriers and timely delivery and return of exhibition stands, computer equipment and documents
• Manage the event on the day, including setting up, instructing external contractors and internal staff assistance
• Researching markets to identify opportunities for events.
• Identifying and securing speakers or special guests.
• Overseeing the dismantling and removal of equipment at the event and clearing the venue efficiently.
• Post-event evaluation (including data entry and analysis and producing reports for event stakeholders.

Education

• Candidates for this position must possess minimum of a Degree

Experience and Skills

• Candidates must have at least 2 years relevant and demonstrable previous experience in event management. (experience in legal events will be preferable)
• Excellent written English and oral communication skills for drafting and proofreading materials
• Excellent organizational skills, particularly in managing time and tasks
• A keen eye for detail and the ability to produce high quality, accurate work in tight timescales with limited supervision
• Computer literate with at intermediate experience of the Microsoft suite of programs, particularly MS Word, Excel and PowerPoint
• Social media savvy
• Technical awareness to set up PowerPoint and other simple AV systems when technicians are not around
• The confidence to liaise with speakers and senior officials from Government departments, other professional bodies and learned societies, the media and a diverse range of external contacts
• A welcoming and helpful approach when dealing with members in person at events and over the telephone
• The job holder will have, or may need to develop financial awareness to produce and monitor budgets
• Marketing experience and an understanding of the value of direct mail in promoting events to members.