New Job Vacancies at Saipem Contracting

â–ª Verify the completeness of contract documents (consistency check) and distribute them to project team members
â–ª Track client, subcontractors, vendors obligations
â–ª Administer the contract ensuring that project is performed in line with contractual obligations
â–ª Liaise with project team, coordinate Project Contract Review, participate to meetings, manage and file all correspondence
having a contractual relevance exchanged during project execution with clients, partners, subcontractors, vendors and
authorities
â–ª Monitor contract risks of critical work packages (subcontractors, vendors) and propose remedial actions
â–ª Manage the change process on the project, including change orders, claims, back charges, penalties, new prices, dispute
handling and resolution (except for litigation and arbitration) towards clients, main subcontractors and key vendors, ensuring
that notices and notifications are issued as per contractual requirements, and participate in the generation of additional
revenue as entitled by the contracts
â–ª Check consistency between records, reports and correspondence, verify supporting documentation for invoicing and
monitor that payments received are in line with the contractual terms
â–ª Prepare reporting for project, company and corporate
â–ª Ensure that Golden Rules and Silver Guidelines are implemented
â–ª Maintain necessary liaison with other competent Saipem functions, in particular with Financial Administration, Insurance,
Procurement and Risk referents
â–ª Ensure all Project Certificates are duly issued by clients (e.g. Milestone Completion Certificates, Mechanical Completion,
Handover Certificate, Provisional Acceptance Certificate)
â–ª Provide collection and sharing of lessons learned, feedbacks and returns of experience on issues/criticalities encountered
during project execution

MISSION

• Establish and manage effectively a planning and progress control system in order to support the Project Manager decision making process and allow him to complete the project according to the internal baselines and in compliance with the contractual dates and requirements.
• Ensure any deviation from plan is promptly spotted and analyzed, final time impact is estimated and the effect of corrective actions taken is monitored.
• Create a schedule awareness atmosphere among all project participants.

   

TASKS

During the commercial phase:

â–ª Ensure the development of the project schedule according to the commercial needs. Verify feasibility and criticality.
â–ª Participate to the commercial risk management activities.
At project start up:
â–ªEnsure the implementation of the Planning and Progress Control System required by the contract complexity, riskyness and duration, in compliance with the Project Breakdown Structure, Company Standards and Contract specifications.
â–ª Interface and coordinate with other Company Functions or Discipline Leaders/Supervisors and Managers to build up activities, assign milestones and constraints by issuing the logic network.
â–ª Prepare all the reference baseline documents, and ensure that the projects planning and scheduling requirements are properly and clearly communicated to those functionally responsible for executing the work.
â–ª Issue all the relevant reporting.
â–ª Issue the Planning & Scheduling Procedure, Progress Measurement Procedure and Risk Management Plan for the Project Control Manager verification.
â–ª Coordinate the risk management activities startup organizing the first brainstorming and the qualitative / quantitative assessment of the identified risks & opportunities.
â–ª Perform the schedule risk analysis for highly critical projects.

During the project execution phase:

â–ª Ensure the effectiveness of the Planning and Progress Control System, monitoring the progress measurement system and ensuring the proper information flow, progress status and completion forecast are assessed and reported for Engineering, Procurement, Fabrication, Construction and Commissioning phases.
â–ª Update all Project Schedules, collecting actual data, evaluating forecast dates and monitoring any progress and productivity deviation compared with the baseline schedule, including the corrective actions taken by the PM.
â–ª Maintain the risk management process organizing periodic meetings and verifying the risk owners feedbacks.
â–ª Maintain records for all significant events, like contractual claims/obligations, productivity, deliverables, materials status, with extensive use of Company/Partner/Client IT systems and reports.
â–ª Create and maintain the 90 days look-ahead schedule, weekly, monthly. Isolate any adverse trend and warn the PM on time to take corrective actions, issue weekly and monthly project reports (internal and for the Client).
â–ª Assist the Project Control Manager in the Project Status Report preparation.
â–ª Participate in the coordination meetings (internal or with the Client whenever opportune).
â–ª Support the Project during the contract changes/claims process providing the time impact analysis.
At project closure:
â–ª Support the Project Control Manager in the preparation of the Project close-out Report and the schedule and productivity feed-back data to Project Control and Commercial Department.

• Ensure the implementation of the Cost Control System, developing  consolidated Cost Breakdown Structure according to the relevant procedure, reviewing the procurement/accounting system adopted in  Saipem Contracting Nigeria, and verifying the application of the CBS and cost traceability
• Issuance of Project Cost Control Procedure, Cost Coding Manual and Risk Management Plan for Project Control Manager’s verification.
• Management of budgets, work schedule and cash flow activities.
• Coordinate the risk management activities, organizing brainstorming sessions for qualitative/quantitative assessment of identified risks and opportunities.
• Co-ordinate project financial analysis; most especially, Montecarlo Analysis.
• Monitor activity progress and the relevant earned value, as well as the value of work done against the invoices received, determining the monthly accruals.
• Support the Project during the contract changes/claims process, providing the cost impact analysis, and keep updated the cost/revenues forecast relevant to intercompany services.
• Analyse committed costs and activities to-date, review the estimate to complete, isolating any deviation from baselines or adverse trend and warn the PM on time to take corrective actions in order to prevent overruns.
• Maintain the risk management process organizing periodic meetings and verifying the risk owners feedback.
• Support the Project Control Manager in the preparation of the Project close-out Report and the cost feed-back data to      Project Control and Commercial Department.

Mission

Carry out all the activities necessary to purchase services/subcontracts/goods, in compliance with given cost/time/quality requirements and with Corporate/Company policies and standards and work instructions

Tasks

• Issue to vendors the Request for Quotation based on given purchasing request;
• Support the vendors during the preparation of the proposals with obligation of confidentiality about the related bid info;
• Prepare the bid tabulation to compare different proposals, require the technical comparison tabulation of involved business, prepare the technical and commercial tabulation and suggest a select vendor;
• Lead the commercial/economic negotiation;
• Prepare the purchase subcontract based on standard General Purchase Terms and Conditions and Project Special Purchase Conditions, if any, and managing possible deviations;
• Close out the bid process receiving subcontract confirmation by selected vendor and informing the unsuccessful vendors      about negative result of their bid;
• Follow up and negotiate, if necessary, subcontract revisions;
• Perform the assigned activities in compliance with procedures and provided system tools;
• Check and comment the technical documentation received with the Purchase Requisition and Technical Evaluation.

Mission

• Ensure safe maintenance execution of HVAC and Refrigeration equipment, compliant with HSE rules, legislative regulations and international std.
• Set and promote Leadership in Safety attitudes
• Bring leadership and supervision and provide support to team members in terms of technical and individual performance capability
• Be responsible for supporting the close out of any gaps in the competency standards for all team members

   

Tasks

Maintenance Execution

• Ensure that the services are carried out in strict compliance with Company and Client current HSE rules
• Plan Preventive and Corrective Maintenance operations (routine and short-term)
• Coordinate all Contractor personnel for the smooth execution of the services
• Report and/or advise the FMS, and/or the Maintenance Site Repr. on Daily bases

Maintenance planning

• Anticipate, plan and request the logistical means necessary for smooth maintenance operations, taking into account the various constraints when planning and carrying out operations
• Take part of site coordination meetings
• Ensure the Preparation of Maintenance reports for submission to Company
• Ensure the movement of spare parts according to the requirements of Maintenance operations
• Check and validate all technical reports in CMMS and ensure work history is comprehensively recorded in line with CMMS data quality requirements
• Inform the FMS, and/or the Maintenance Site Repr., by appropriate reporting, on the progress of maintenance operations and, if necessary, on difficulties encountered
• Ensure the Contractor Personnel complete and record all handovers (daily, weekly and rotation)
• Technical Support/Methods
• Ensure the appropriateness of the operating and maintenance procedures employed by own crews and, if necessary, suggests improvements
• Ensure coordination between maintenance Operations and Preparation teams
• Keep an up-to-date list of works that cannot be performed except during inspections of machines or shutdowns
• Keep files of requests for studies of modifications and improvements
• Suggest corrective measures to FMS, and/or the Maintenance Site Repr. if a Maintenance backlog could become unmanageable
• Maintain a permanent anticipation on the potential problems that could occur in the production plant, with close relationship with other sections, in order to prevent non-productive or non-efficient operations

Team Leading
Be responsible for own teams on site, specifically:

• Organize the rotation schedules of own teams
• Identify the training needs of his teams and make training requests as appropriate
• Propose all necessary adjustments related to the Nationalization plan
• Propose appraisal and Competence assessment for own staff
• Set expectations, coach and mentor technicians with regards to acceptable attitudes and behaviors

HSE

• Demonstrate commitment to safety through language, behavior and actions
• Ensure the correct behavior of his teams in accordance with the general safety regulations of the subsidiary and, if needed, take the necessary corrective measures
• Ensure all necessary controls to mitigate risks and/or eliminate hazards
• Performance monitoring via regular observation of working practices, assessing compliance with safe systems of work and work instructions