Vacancy at COOPI - Cooperazione Internazionale

o carry out its activities, Coopi is looking for a logistician.

Objective of the position:

— To ensure the procurement, the transport, the clearing and technical work of the bases.

— To manage the Logistics team and to manage in coordination with HOM the security of the bases.

— To assure the distributions of food and non food items.

Description of the position tasks:

Vehicle fleet management:

— In collaboration with the supervised staff, to prepare, to communicate and to follow up the vehicle and machines planning
— To ensure the maintenance and the repairs of the vehicles and machines.
— To make sure that the required reports and checking of the vehicles and equipment are properly done.
— To ensure that the rules and the regulations governing the use of vehicles and equipment are been set up and respected.

Procurement/Supply chain management

— To ensure the procurement/ supply chain procedures (weekly, and monthly planning); to closely follow up the performance of suppliers and manufacturers, in accordance to COOPI standards.
— In coordination with the PM, the admin, the HOM, to ensure the respect of the COOPI and donors procurement rules and documentation.
— To be responsible for the selection of the supplier through transparent process.
— To be responsible for the awarding of contracts to suppliers and to ensure their adherence.
— To prepare and update the catalogue and the price list of the mission.

Stock management

— To ensure the proper storage of the goods.
— To control the entry and stock withdrawal.
— To monitor the stock level.
— To carry up monthly/weekly stock report.
— To carry up the regular inventory

Security (being security under the direct responsibility of the HOM):

— Responsible for the security goods and properties.
— Have to know the terms of the Security plan and should give advice.
— To know and update the evacuation plan, in collaboration with the HOM.

Staff management:

— To be responsible for his logistics staff evaluation.
— To monitor the performance of each staff under his supervision.
— To organize the logistics meetings (daily, weekly/monthly).

Communication

— To insure the procurement follow up: quotes, orders, supply and delivery.
— To prepare the forecast in coordination with other departments.

Logistic Reporting

— General Information: security, programs and staff
— Vehicle car cost
— Stock report
— Supply report
— Equipment report
— Staff leaves follow up/staff planning: recruitment, movement, schedule sicknesses, etc.
— Minutes of Logistics monthly meetings

Beyond these tasks, the logistician will be expected to:

— Report any professional problems encountered to the Head of Mission and the Administrator,
— Take good care of any material placed under his/her care,
— Be flexible and adaptable with regards to the implementation of the daily work,
— Conduct all duties in a professional manner following COOPI charter,

Requirements:

• Previous significant work experience as logistician
• Previous experience in similar programmes in developing and emergency countries within an international NGO
• Mastery of ECHO guidelines
• Relevant supervisory skills and guidance capacities in the implementation of projects and ability to support the national staff
• Excellent English (written and spoken)
• Excellent computer skills
• Attitude to work under pressure and in hardship conditions
• Strong ability to support the international staff in the procurement process

Please note that only shortlisted applicants will be contacted for an interview.

Starting date: ASAP for 5/6 months (renewable)