Administrative Vacancy in a Law Firm

Secretary Job Purpose:

Enhances effectiveness by providing information-management support; representing the law firm to clients and others and also carry out administrative duties assigned from time to time.

 Secretary Job Duties:

• Take notes and dictation for drafting correspondences or work execution
• Check completed work for spelling, grammar, punctuation, and format.
• Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes.
• Gather, register, and arrange the material to be typed, following instructions.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter.
• File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents.
• Print and makes copies of work
• Keep records of work performed.
• Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
• Collate pages of reports and other documents prepared.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Reformat documents, moving paragraphs and/or columns.
• Search for specific sets of stored, typed characters in order to make changes.
• Adjust settings for format, page layout, line spacing, and other style requirements.
• Address envelopes or prepare envelope labels, using typewriter or computer.
• Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
• Transmit work electronically to other locations.
• Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
• Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
• Carry out general office administration duties from time to time.

Qualification & Experience:

• Must have background in Secretarial Studies (OND/HND).
• Must have a minimum of 2 – 3 years experience in a law firm as a secretary.

Required skills: Good Communication skills, Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience -General, PC Proficiency, Internal Communications, Dependability, Professionalism, Client Relationships.