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Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solutio...
Location: Port Harcourt
Job Purpose:
The Accountant is responsible for providing financial system services support for the Financial Management System focussing on structure and controls, including report design, key performance indicators and financial modelling in order to ensure effective, efficient and accurate financial operations. The Accountant must comply with established policies and procedures.
Main Responsibilities:
• Establish the financial management system for the project including preparation of financial management sections of the Project Implementation Manual and financial procedures manual in accordance with ADB and WB requirements where applicable; and subsequently ensure strict adherence to installed control arrangements and procedures.
• Maintain and update all books of accounts and records promptly in line with international accounting standards and project financier requirements (ADB and WB).
• Timely processing and approval of payment requests in respect of project activities, ensuring that the expenditures are incurred in accordance with the FA.
• Oversee the preparation of monthly bank reconciliation statements of project bank accounts.
• Support the PIU in preparing annual budgets; prepare disbursement requests / withdrawal applications on regular basis to WB and ADB in line with applicable procedures of these project financiers; prepare periodic unaudited interim financial reports (monthly, quarterly/calendar semester, annually); prepare disbursement reports as input to project progress reports within stipulated submission deadlines and in formats agreed with the project financiers.
• Maintain constant liaison with project financiers (ADB, WB, and Rivers State Government) on financial management issues.
• Carry out any other activities that are assigned by the Financial Management Specialist or the Managing Director.
Job Specific Competencies/Skills:
• knowledge of accounts payable, accounts receivable and maintaining general ledgers
• knowledge of payroll functions and procedures
• ability to maintain a high level of accuracy in preparing and entering financial and payroll information ability to maintain confidentiality concerning financial and employee files
• Solid financial systems skills and a background in financial analysis and accounting.
• Strong working knowledge of the Oracle Financials software suite or similar fully integrated systems
Environmental / Sector demands:
• Rapidly changing environment in the public sector and development agency projects
Education/Experience:
• Degree in Accounting or any related course
• A professional membership in any of the following associations: CIMA (Chartered Institute of Management Accountants) ,ACA (Association of Chartered Accountants), ACCA (Certified Chartered Accountant)
• 6+ years post qualification experience in Financial Management of donor funded development projects. Experience with ADB or WB is an advantage.
• Experience of financial management in public institutions is desired.
Location: Port Harcourt
Job Purpose:
Assists in ensuring effective management and utilization of the company’s resources to achieve set goals and objectives.
Main Responsibilities
• Allocate payments & clearings to sub-ledger (vendors & open invoices)
• Assists in the compilation of financial information and preparation of reports.
• Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.
• Initiates and processes journal entries into various accounts.
• Provides information to management, staff, and individuals or organizations; explains accounting transactions; resolves accounting issues and discrepancies.
• Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, to format financial data and/or reports.
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Assists in the preparation of budgets for the company which will be strictly adhered to by all departments in the course of the year.
• Ensuring that all payments due to company are collected when due without compromise.
• Assist in the preparation of company accounts including records of income, budgets and expenditure.
• Performs any other task as instructed by the Accountant.
Job Specific Competencies/Skills:
• A Bachelors Degree in Accountancy, Finance, Business Administration, Economics or related subjects) shall be an advantage.
• A Professional Accounting Certification (ACA, ACCA, or equivalent). .
• Computer literacy with proficient knowledge of Microsoft Word, Excel and Internet.
• Minimum of 3+ years post qualification experience in Financial Management of donor funded development projects. Experience with ADB or WB is an advantage.
• Experience of financial management in public institutions is desired.
Location: Port harcourt
Job Purpose:
Reporting to the Manager, Finance and Administration, the successful candidate will be responsible for overseeing the articulation and implementation of the PHWCs HR strategy and ensure alignment with overall corporate/business strategy, goals and objectives. He/she will facilitate the development of an optimal human resource management
framework/ system to enhance the Corporation's human resource management capability and its value proposition inthe labour market.
Main Responsibilities
Assist the Financial Management Specialist to:
• Develop and implement a comprehensive people strategy and operating plans and ensure alignment withthe Commission's corporate strategy and key objectives.
• Develop and implement Staff Performance Management Systems.
• Prepare staff career and deployment plans, coordinate the identification, analysis, and audit of all reported or suspected compliance violations.
• Coordinate the input of relevant staff data into HR Information systems, and Payroll systems for the purpose of facilitating the processing of employee benefits.
• Prepare Monthly, Quarterly and Annual Report on HR management activities and present it to the board.
• Direct and account all matters concerning employment and contract issues in order to ensure that corporate liabilities are managed and there is compliance with relevant laws.
• Work collaboratively with executive management and departmental heads to determine key performance requirements, develop people within the business units, ensure delivery of prioritised, tailored and focused HR interventions that add value and meet business objectives.
• Design and implement training strategy, operating plans and infrastructure to ensure that training and career development needs are identified and appropriate interventions are delivered to drive performance.
• Develop and provide guidance to executive management in the implementation of effective succession planning system.
Job Specific Competencies/Skills:
• In-depth knowledge and understanding of HRM strategies, systems and leading practices in the areas of recruitment, manpower planning and development, career management and performance management; and compensation and benefits management.
• Strategic orientation, good leadership skills with the ability to motivate team members, including external contractors and consultants.
Education:
• A good first degree in Human Resources, Social Science or Industrial Relations from a reputable institution.
• A relevant post-graduate degree will be an advantage.
• Membership of relevant professional bodies such as CIPD or CIPM.
Experience:
• A minimum of eight years (8) years' post-qualification experience in a reputable public or private sector organisation with at least five (5) years' experience in a HR role
Location: Port Harcourt
Job Purpose:
To ensure effective management and utilization of the company’s resources to achieve set goals and objectives.
Main Responsibilities:
Assist the Project Manager to:
• Develop and set up a project management and administrative system.
• Ensure the timely implementation of the institutional and capacity building components of the project.
• With the assistance and guidance of the procurement specialist, take full responsibility for procurement of goods, works and services.
• As needed, coordinate the recruitment and ensure effective supervision of PIU staff, short-term specialists and other service providers.
• Harmonize the implementation of the sub-projects supported by African Development Bank (ADB) and World Bank (WB).
• Ensure effective planning, budgeting, execution, monitoring of and reporting on project activities.
• Organise and conduct project management meetings including support for preparations for and participation at the Project Steering Committee meetings.
• Coordinate, collate and carry out quality assurance of all reports prepared by the project team.
• Liaise with the company‘s senior management to ensure its active involvement in the project.
Job Specific Competencies/Skills:
• At least a Bachelor of Science degree in a related field. A post-graduate degree in Project Management will be an advantage.
• Computer literacy with proficient knowledge of Microsoft Word, Excel, Power Point and Internet.
• At least 5 years of recent post-qualification experience in managing engineering infrastructure projects.
• Experience with donor funded projects is a requirement and experience with ADB or WB an advantage.
Education:
• Bachelor Degree in any related course
• A certification in Project Management will be an added advantage
Location: Port Harcourt
Job Purpose:
To ensure effective management and utilization of the company’s resources to achieve set goals and objectives.
Main Responsibilities:
• Managing all administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, employee induction etc.
• Planning and preparing monthly reports pertaining to office infrastructure and facilities.
• Budgeting and cost control measures, Monitoring Budget vis a vis variance.
• Cost control and ensuring timely implementation of the project.
• Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility – IT Systems, air conditioning etc.
• Monitor all Statutory Compliance areas.
• Asset Management of all assets across multiple locations.
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc
Job Specific Competencies/Skills:
• An ability to gather, analyze and evaluate facts and to prepare and present concise oral and written reports to management
• Knowledge of working environment
• Budget preparation and management
• Detail-orientation
• Vendor management
• Negotiation skills
Education:
• Degree in Management or related course
• A certification in administration or secretarial course will be an added advantage
Experience:
8 years relevant working experience.
Location: Port Harcourt
Main Responsibilities:
• producing designs – initial outlines or full plans
• presenting project details and technical information to colleagues/clients
• writing reports
• managing project budgets
• keeping up-to-date with changes in regulatory legislation, guidelines etc
• writing and advertising tender documents and managing contracts
• liaising with clients, contractors, government agencies, local authorities and suppliers
• using a variety of specialist computer applications/simulation software
• managing and maintaining water and sewerage infrastructure operations
Job Specific Competencies/Skills:
• Excellent analytical skills
• Team work
• Problem solving skills
• Good time management
• IT skills
• Communication skills
• Able to demonstrate a genuine knowledge and interest of the water industry and environmental issues
Education:
A degree in a subject such as geology, environmental science or civil engineering
Experience:
Maximum of 3 years relevant working experience
Location: Port Harcourt
Job Summary:
To ensure the effective use of all available IT infrastructure, provide an efficient and reliable IT support for the operations within the company and to ensure information flow within and outside the organization.
Main Responsibilities:
• Maintenance of hardware, software and services
• Maintain LAN, wireless and peripherals.
• Maintenance of hardware, software and services
• Purchasing, installing, diagnosing and fixing faults of new and old machines.
• Maintain web-server (a hired remote virtual machine), including DNS updates and secure tunnel used for database connectivity.
• Ensure a reliable service from service providers including telephones and broadband, copier, franking machine.
• Manage the servers to provide email
• Maintaining inventory of important IT tools
• Provide a limited level of reactive support to employee with technical queries.
• Provide basic training for use of our systems to new employees.
• You will also be an escalation point for our Help Desk team and will share in our 24/7 on-call responsibilities.
Job Specific Competencies/Skills:
• A strong ICT background
• Possesses general understanding in the areas of application programming, database and system design.
• Understands Internet, Intranet, Extranet and client/server architectures.
• Possesses a thorough understanding of capabilities
• IT software and hardware engineering
• Networking skills
• Training skills
• Network security
• System administration
• Importance of standards compliance in IT technologies, and open standards.
• Good IT security practice.
• Good understanding of an organization’s duties.
Education:
• Bachelor's Degree in a computer Science or releated course
• A good IT certification would be an added advantage
• Strong working knowledge of web management and network security
• Database management
• Good working knowledge of an operations system and a programming language
Experience:
3 + years relevant working experience.
Location: Port Harcourt
Job Summary:
The candidate would work closely with the Managing Director (MD) to provide administrative support, usually on a one-to-one basis. The candidate would help MD to make the best use of his time by dealing with secretarial and administrative tasks. The candidate needs to acquire extensive knowledge of the organisation in which he/she work. They need to know who key personnel are (both external and internal) and understand the organisations aims and objectives.
Major Responsibilities:
• Devising and maintaining office systems, including data management and filing of the MD’s office.
• Arranging travel, visas and accommodation and, occasionally, travelling with the MD to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organising and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the MD.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the MD is well prepared for meetings.
• Liaising with clients, suppliers and other staff on behalf of the MD.
Job Specific Competencies/Skills:
• Resource Planning
• Business knowledge
• Excellent interpersonal skills
• Editing and proofreading skills
• Verbal and written communication skills
• Attention to accuracy and detail in all aspects of responsibilities
• Proficient computer skills
• Organizational skills
Personal & Behavioural requirements
• Able to take initiative
• Trustworthy
• Creative
• Problem Solver
• Excellent Management skills
• Excellent communication & interpersonal skills
• Pay attention to details
• Strategic thinker
Education and Experience:
• A degree in Business Administration, Management or related discipline.
• Certifications can be in secretarial, clerical or office studies will be an advantage.
• 5 years working experience.
Location: Port Harcourt
Job Summary:
The candidate will be responsible for all maintenanace aspects of plumbing systems in a large office, manufacturing and laboratory facility.
Core Qualifications/Experience:
Location: Port Harcourt
Job Purpose:
To ensure effective management and utilization of the company’s resources to achieve set goals and objectives.
Main Responsibilities
Assist the Procurement Specialist to:
• Establish procurement procedures including preparation of procurement and contract management sections of the Project Implementation Manual in accordance with ADB and WB requirements where applicable.
• Prepare and maintain detailed procurement plans to be included in Annual and Quarterly Work Plans and Budgets.
• Ensure the timely procurement of goods, works and services as identified in the approved Procurement Plans.
• Prepare bidding documents and coordinate preparation of relevant inputs such as TORs, specifications and bills of quantities; prepare draft procurement notices in liaison with project staff, and coordinate bid opening, evaluation of bids and proposals, including preparation of evaluation reports, contract documents, arrangements for negotiations and maintenance of records of proceedings.
• Monitor all procurements, maintain up-to-date procurement records and prepare consolidated procurement reports.
• Perform any other duty assigned by the Procurement Specialist.
Job Specific Competencies/Skills:
• Computer literacy with proficient knowledge of Microsoft Word, Excel, Power Point and Internet.
Education:
• At least a Bachelor of Science degree in Civil Engineering or related field with specialist training and/or proven track record in procurement.
Experience:
• Minimum of 5 years relevant working experience.
Location: Port Harcourt
Primary Responsibilities
• Individual will lead a project team to deliver projects from concept to completion .
• Will leverage strong technical leadership from the Development organization.
• Create and maintain project plans, and convert project requirements into engineering specifications.
• Will also follow the company‘s development process including design reviews, access technical risks early and create plans to manage risk.
• Anticipate project needs early and develop appropriate plans and contingencies.
• Manage project capital and expense budgets.
•Conducts regular meetings with project team members to update them on progress made or changes in scope of deliverables.
•Undertakes authorised purchases of project items in line with the organisation’s procurement policies and procedures.
•Identifies and liaises with project vendors for prompt hiring or procurement of equipment required for operations.
•Facilitates and monitors the mobilisation of tools and equipment to project site.
•Monitors the supply of logistics support for projects including requisitioning, receiving, storing, issuing and processing payment for goods.
•Coordinates the prompt installation of newly acquired assets/facilities on project sites.
•Analyses the nature and causes of errors to identify areas needing improvement throughout the project life cycle.
•Refers suspected fraud cases for review and investigation.
•Works to ensure that items and equipment are stored securely and transported promptly and safely to project sites.
•Prepares regular reports to keep the Managing Director abreast of developments in projects.
Qualification Requirements
•Bachelor’s Degree in Engineering, Business Administration, Environmental studies or a related discipline.
•10 years experience in Project management PMP, CAPM
•Experience with projects in the environmental or water sectors will be an added advantage.
Skills Requirements
•Good project and change management skills.
•Good organisational, planning and time management skills
•Logical thinking with creative problem-solving ability
•Well developed skills in decision making and procurement
•Good customer service skills
•Excellent ability in working with a team of diverse skills.
•Logistics management.
Location: Port Harcourt
Job Purpose:
To ensure effective management and utilization of the company’s resources to achieve set goals and objectives.
Main Responsibilities:
Assist the Project Manager to:
• Develop and set up a project management and administrative system.
• Ensure the timely implementation of the institutional and capacity building components of the project.
• With the assistance and guidance of the procurement specialist, take full responsibility for procurement of goods, works and services.
• As needed, coordinate the recruitment and ensure effective supervision of PIU staff, short-term specialists and other service providers.
• Harmonize the implementation of the sub-projects supported by African Development Bank (ADB) and World Bank (WB).
• Ensure effective planning, budgeting, execution, monitoring of and reporting on project activities.
• Organise and conduct project management meetings including support for preparations for and participation at the Project Steering Committee meetings.
• Coordinate, collate and carry out quality assurance of all reports prepared by the project team.
• Liaise with the company‘s senior management to ensure its active involvement in the project.
Job Specific Competencies/Skills:
• At least a Bachelor of Science degree in a related field. A post-graduate degree in Project Management will be an advantage.
• Computer literacy with proficient knowledge of Microsoft Word, Excel, Power Point and Internet.
• At least 5 years of recent post-qualification experience in managing engineering infrastructure projects.
• Experience with donor funded projects is a requirement and experience with ADB or WB an advantage.
Education:
• Bachelor Degree in any related course
• A certification in Project Management will be an added advantage
Only qualified candidate should forward an updated version of their CV to the appropriate Email Addresses below in cognizance with preferred job title.
uche@hamiltonlloydandassociates.com
angel@hamiltonlloydandassociates.com
nwadiuto@hamiltonlloydandassociates.com
Please indicate title of the mail as subject of the mail. Please read carefully.
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