Executive Personal Assistant Wanted Urgently

Job Description:

• • The Personal Assistant will provide high-level, confidential support to the office of the CEO
• • The PA will be in charge of wardrobe management for the CEO at various events and functions
• • She is expected to have fair knowledge of the various business units under the Group
• • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
• • The ideal candidate must be exceptionally eloquent with impeccable communication skills
• • She must have international exposure (most preferably, studied abroad)
• • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
• • This position is often privy to confidential information and as such, requires diplomacy and discretion.
• • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the CEO helping to manage and prioritize time.

Desired Skills & Experience:
Essential responsibilities and duties may include, but are not limited to, the following:

• • Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• • Filter emails and calls highlight urgent correspondence(s).
• • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• • Schedule meetings on behalf of the CEO
• • Coordinate travel and accommodation requirements
• • Prepare correspondence on behalf of the CEO

Experience

•     Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
•     Experience of diary management/researching and booking of travel and accommodation (essential).
•     Experience of successfully working with senior management (essential).

Knowledge:

•     Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
•     Expert level in the use of Microsoft Outlook.
•     Intermediate level in the use of Word, Excel and PowerPoint.

Skills (all essential):

•     Excellent organizational skills, ability to multi-task and organize others.
•     Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
•     Ability to work under pressure and be flexible as part of a small team.
•     Attention to detail and deadlines.
•     Ability to filter information and assess priorities.
•     Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
•     Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
•     Ability to think ahead and anticipate needs before they arise.
•     Ability to exercise discretion in dealing with confidential or sensitive matters.
•     Confident and able to work with own initiative and with limited supervision

COMPULSORY APPLICATION ESSAY
Applicants should send in a one-page document essay highlighting

• -          Previous related work experience as PA; direct report-line and employer
• -          Duties carried out
• -          Educational qualification (foreign or local)
• -          Last salary (that can be verified with payslips)
• -          Official trips outside Nigeria (if any)
• -          Indicate readiness to embark on long distance trips (local and abroad) with CEO
• -          Suitability for the job and reason for application