Fresh Jobs at Search For Common Ground’s International

Summary of Position

• The PAL Officer will provide the main logistical support to their office, liaising closely with the PAL Coordinator and the finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office.
• S/he will work under the direct supervision of the PAL Coordinator and closely with the finance and programs team. The position will supervise the office cleaning staff in their office. 

Major duties and responsibilities

• Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional
• Coordinate package delivery and pick up
• Ensure that SFCG’s inventory list is updated on regular intervals
• Develop and oversee safety protocols, including the management of the security company
• Ensure that the door security system and key management is functioning properly
• Manage the telephone/intercom/internet system
• Provide logistical support for meetings and conferences on-site and off-site
• Respond to general emails and forward to the appropriate members of staff
• Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems
• Maintain office equipment and oversee repairs
• Manage the office fleet and approve any private vehicle hire
• Oversee vehicle repairs
• Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.
• Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)
• Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.
• Coordinate procurement process of goods and services, ensure necessary documentation
• Maintain and update vendor’s database for necessary goods and services
• Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment
• Provide support to HR where needed

Qualifications ( Education)

• Bachelor’s Degree/HND in Business Administration, Management, procurement

Required Experience

• 2 - 3 years ́ professional experience providing administrative, logistical and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

Other Relevant Requirements

• Resident in Bauch state is an added advantage
• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
• Excellent in English (oral and written)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator, 
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
• Good reporting capacity and experience
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

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Position Summary

• The Design Monitoring Evaluation and Learning (DMEL) team plays a key role within the program department in supporting projects’ adaptation based on evidence that Search’s Global Programs generate in each country. DMEL implements best practices in monitoring, research and evaluation, and contributes to the broader organizational learning across programs; under technical support and in collaboration with the Institutional Learning Team (ILT). DMEL also contributes to business development processes ensuring quality of program design which integrates lessons learned and evidence collected and alignment with global and conflict geography strategies. DMEL is responsible for ensuring alignment of country programs with global standards, including the Evidence and Learning Protocols and the Global Impact Framework (GIF). The team is led by the DMEL Manager under the leadership of the Country Director. The team engages at multiple levels of the program structure and with other departments within the country’s structure, such as finance, HR, logistics, etc.
• To that end, Search for Common Ground is seeking a dynamic, analytical, and self-motivated individual for the position of Design, Monitoring, Evaluation, and Learning Coordinator to be based in Port Harcourt Rivers State to provide oversight function on all MEAL activities in the three target states. This role requires one with experience in the design and implementation of programme monitoring, evaluation, accountability, and learning across the Development and Peacebuilding nexus. 
• S/he must have concrete experience with monitoring and collection of quality routine and non-routine programme data to support Search to gather, analyze, and process complex information related to all aspects of program activity implementation, have it stored in a database, and promote its usage for programming.  The position holder will also ensure that data for the DMEL OKR indicators are collected routinely and used to update the GMS. S/he will support the programme DMEL officer and Intern stationed in Bayelsa and Delta respectively to develop a project indicator tracking Template and use it to capture routine and non-routine data for use in producing Quarterly performance dashboard that showcases progress toward programme results target and reportage to key stakeholders.  
• The incumbent will carry out his/her work according to an established DMEL standard operating procedure for collecting data, monitoring project progress, and measuring program inputs/outputs/outcomes result statements. The DMEL Coordinator will administrative report to the Programme Manager and will be technically supervised by the Head of DMEL Unit. S/He will also liaise with the PDQR Unit and other programme Staff in providing technical support to the State Teams on key DMEL activities in the field. 

Responsibilities

• Contributions 
• Project Execution & Learning
• Evidence & Impact
• Technical Positioning
• New Frontiers
• Review and support the execution of projects’ M&E plans in line with the Programme strategy and Theory of Change;
• Coordinate within and across teams to pursue M&E goals, standards, and best practices in collaboration with the Head of  DMEL
• Support the process of reflective practice and evidence-based programming through bi-annual reflection meetings and ensure that reflection logs are populated and uploaded on GMS timely. 
• Using Power-bi or Excel, ensure to produce quarterly programme dashboard showing progress towards programme results targets and share with programme teams indicating areas for improvement
•  Collaborate with teams for high-quality M&E reporting
• Identify personal skills development goals to pursue in collaboration with supervisor annually.
• Provide direct support to project managers and other key internal stakeholders to develop, implement and review programme and M&E plans and tools;
• Planning
• Participate in team planning reviews including BVA Reviews and M&E planning in line with the organization’s strategy; 
• Organizational Performance
• Collaborating with programme teams to develop an indicator reference sheet for project indicators in line with Search and Donor MEAL Standards and train staff to use it to inform project reporting. 
• Work with the Head of DMEL in program team reflections and draft action plans to address bottlenecks to performance in alignment with organizational standards;
• Share evidence with teams stemming from M&E activities to support program adaptation.
• Ensure learning documents (includes research, M&E, and programmatic best practices) uphold Search standards for assessing program impact and building evidence;
• Support to carry out data quality assurances and submit a report to the Head of DMEL with clear recommendations on how data quality in the organization can be improved. Upon approval of recommended strategy or any other that may be suggested, DMEL Coordinator will be responsible for building the capacity of programme Staff on how data in the programme will be improved.
• Work closely with the Head of DMEL to roll out a Beneficiary Feedback and Response Mechanism that has a clear and appropriate channel of communication that suits each audience in the target States.  
• Support in research and analysis of data that contribute evidence for the program team in line with Search learning agenda and global standards for assessing impact;
• Identify lessons learned, constraints, and project impacts based on determined theme and/or sector for inclusion in programme Reports. 
• Periodically conduct monitoring visits using an appropriate checklist and share findings with programme teams for adaptation. Where need be, share observations from monitoring visits with the DMEL Manager when findings demonstrate questionable actions. 
• Design and implement Terms of Reference for MEAL Technical Working Group comprising all the MEAL Leads to meet quarterly to support in developing data tools, Data Quality Assessment of project data, Support with survey designs such as post distribution monitoring amongst others on this project  and 
• Chair the MEAL TWG and ensure to develop project Quarterly Dashboard that will feed into project reports to key stakeholders.   
• Collaborate with the Head of the DMEL/ILT department on initiatives that support staff to enter and build skills within networks of technical expertise in the organization; 
• Lead data entry and data management, including the use of the Grant Management System;
• Support business development processes for quality and alignment with E&L standards;
• Participate in and serve as project M&E representative at relevant events and initiatives developed with project’s partners in target states. 
• Infuses organizational values into all work.
• Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Initiates brainstorming or problem-solving meetings. With time in job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
• Represents Search at local and international events and meetings for professional organizations, vendors, partners, and funders. Develops skills to independently initiate and maintain relations with vendors, partners, and funders. Articulates Search program/project goals and objectives within Search and to external audiences.
• Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
• Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
• Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.

Experience and Qualification

• University degree is required; University degree in international development, social science, economics, or related field is desired. (Masters will be an added advantage)
• Additional education in conflict management and Monitoring and Evaluation 

Required Experience

• A minimum of 6 years’ experience in field monitoring, evaluation design, empirical and statistical analysis, management information systems and/or information management design is required.
• Demonstrated experience in coordinating and working with international donor Projects PMEL/MLE systems.
• Experience in supporting and monitoring field-based programs in Nigeria
• Experience in using appropriate strategies  in determining direct and in-direct beneficiaries reached by Search Projects in the States
• Experience in working with Beneficiary Response and Feedback Mechanisms managing databases and coordinating evaluations, surveys, and impact monitoring.
• Demonstrable experience developing Dashboard Professional training in project management or MEAL.

Other Relevant Requirements

• Collaborative working style that enables coaching and training in M&E principles and best-practices
• Good knowledge of the local languages will be an asset.
• Proficiency in using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Excellent analytical and report-writing skills;
• Innovative, analytical and detailed oriented
• Knowledge of data software such as Kobo, ODK,  SPSS power-bi;
• Excellent analytical and report writing skills;
• A demonstrated commitment to high professional ethical standards and a diverse workplace; Ability to prioritize, plan and organize workflow to tight timeframes, handle multiple tasks, and be flexible with changing priorities.
•  Attention to detail and ability to follow up on tasks to completion is required.
•  Experience of working in a conflict environment is a plus.
•  Written and spoken fluency in English is required.

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Purpose of the Position

• The Driver will support the Admin and Logistics Department in managing daily Logistics functions and supporting a staff movement across several locations:
• S/he will work under the direct supervision of Procurement, Admin and Logistics Coordinator and closely with other staff.

Responsibilities

Admin & Logistics activities

• The driver will assist in the execution of SEARCH projects through safe and efficient transportation by vehicle of Search authorized passengers, transport goods and services throughout Adamawa State and the country of Nigeria in furtherance of the execution of the responsibilities of those passengers as they relate to SEARCH projects. The driver will also maintain his assigned vehicle to meet all reasonable safety standards and act accordingly in line with SEARCH policies and immediately report any needed repairs to the Procurement, Admin and logistics Officer

Specific Duties, Responsibilities, and Accountabilities:

• Maintain professional and reliable driving skills; Observe general traffic rules & safety regulations and request passengers to use their seat belt inside the vehicle at all times;
• Drive project staff and other authorized personnel to various destinations safely, as assigned;
• Ensures cost-savings through proper use of vehicle e.g. accurate maintenance of daily vehicle logs, timely fueling of vehicle and monitoring of usage;
• Fulfill reporting requirements and maintain proper and accurate records on vehicle; Logs all trips, daily mileage, gas consumption, oil changes, greasing etc; Responsible for the day-to-day maintenance of the assigned vehicle; check oil, water, battery, brakes, tyres etc., performs minor repairs and arranges for major repairs to ensure that the vehicle is kept in top performance and clean;
• Keenly monitor the security of vehicle, authorized passengers and luggage in line with the vehicle policy;
• Report all major and minor damages and accidents on assigned vehicle to the supervisor in line with SEARCH vehicle policies;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, vehicle tool kit and necessary spare parts;
• Ensures that in the event of an accident, SEARCH rules/policies and traffic regulations are followed;
• Other office duties such as photocopying, faxing, scanning, relieving at the reception, handling of in-coming/outgoing telephone calls, screening of visitors, etc;
• Perform other logistics tasks such as dispatch and collection of mails, and other relevant items as assigned, and also assist with movement of items within the office premises.

High Team Performance

• Participate in team meetings to bring up issues, share knowledge and achievements
• Develop strong and effective working relationships with the operations and Programs team
• Effectively communicate information and insights to the team.
• Ensure successful communication with all areas of the business.
• Contribute to the effective and efficient delivery of the program.
• Undertakes additional tasks or projects as assigned by the Admin & Logistic Officer
• Ensure project vehicle is maintained and fueled on time for program activities
• Support in creating and sustaining a workplace culture of learning

Ensures compliance with Search’s values, policies and standards, and ensures compliance with all local statutory requirements.

• Adheres to company policies and procedures and the corporate Code of Conduct.
• Ensures personal adherence to workplace health and safety requirements and either addresses or brings to PAL manager’s attention when others are in breach of these requirements.
• Acts in an ethical way when dealing with Search assets and other people.

Timeframe

• The position will be for one year with possibility of extension dependent on performance and funding.

The Driver is required to respect the following Ethical Principles:

• Competence: S/he should possess the abilities and skills and experience appropriate to undertake the tasks proposed and should practice within the limits of his or her professional training and competence.
• Honesty and integrity: S/he should be transparent with the contractor/constituent about: any conflict of interest, any change made in the negotiated project plan and the reasons why those changes were made, any risk that certain procedures or activities produce misleading review information.
• Respect for people: S/he respect the security, dignity and self-worth of respondents, program participants. He / She has the responsibility to be sensitive to and respect differences amongst participants in culture, religion, gender, disability, age and ethnicity.

Education

• Secondary school or a National diploma in any field

Required Experience

• 1-3 years of relevant practical experience working with a non-profit organization as a Driver or Logistic Assistant
• Experience in INGO is a plus

Required Competencies

• Attention to detail: The ability to process detailed information effectively and consistently
• Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
• Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
• Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
• Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness