Job Vacancies at Helen Keller International

Scope of the Position

The IT Associate assists the IT Officer in all aspects of the Country Office’s information systems, working with Global IS staff to ensure network administration, hardware and application management, security, user support and administrative functions are all properly managed. S/He keeps the inventory of all equipment, maintains network documentation, and provides desktop support.

This position requires a broad set of technical, planning, problem-solving and hands-on support skills.  Especially important is the ability to work effectively in our low-resource settings that present significant infrastructure challenges, and the ability to communicate and collaborate in our multicultural environment. Serve as the focal point resource for IT activities within the Helen Keller project offices in Nigeria, and act as primary liaison with the IS department staff in HQ and Region to ensure that the office network is configured and maintained within the parameters established by the IT Support policy.

Helen Keller has a matrixed reporting structure. Regular communication and a spirit of teamwork among colleagues, both hierarchically and laterally are essential to make this structure thrive.  This position is based in Abuja’.

Specific Responsibilities the IT Associate will be responsible for the following, under each area of accountability:

Job Responsibilities:

Infrastructure Management

•  Perform installation, maintenance and updating of local area network components, including servers, routers, switches, firewalls, peripherals, printers, network nodes, terminals, and wiring, in accordance with HKI standards. 
• Manage the internet connectivity for the office in such a way to maximize the operation and efficiency of the office.
• Maintain the supply of network and computer equipment in the country offices and plan for and implement the routine replacement of hardware components.
• Perform routine server maintenance, event tracking and performance monitoring duties; configuration and security tasks.

Network Administration

• Maintain the stability and performance of the country office networks, performing quality control, troubleshooting steps and working with vendors and service providers to isolate, diagnose and resolve network problems.

PC and Application Management

• Perform PC configurations, per HKI IS Standards
• Perform application installation, configuration, testing and upgrade tasks, per HKI IS Standards

Network Security

•  Support the Information Systems department defence Strategies against malware and intrusion, recommending strategies, applications, or services as necessary.
• Manage the office’s firewall and VPN, and anti-malware applications.

Data Security

• Support that data backup and recovery systems Strategies, per HKI IS Standards.
• Configure and maintain the use of One Drive for Business and SharePoint for staff file management, and train staff in the proper monitoring and use of these tools.

User Support

• Provide desktop support services to office staff, performing problem identification and resolution for user problems.
• Perform an Information Systems orientation for new staff, and periodic refresher training for all staff

Required Competencies

• Strong interpersonal skills and experience working effectively in teams and cross-cultural settings. Strong verbal and written communication skills
• Excellent time management and personal organization skills.
• Ability to respond rapidly to shifting implementation scenarios.
• Comfortable working in a matrixed, integrated work environment.
• Confident giving and receiving feedback in a direct, professional manner.

Qualifications

• Bachelor’s degree in information technology or a combination of relevant education and experience; A+ or Network+ certification preferred.
• Experience with network technologies, including local-area network (LAN) protocols, wide-area network (WAN) protocols, IP routing, DHCIP, DNS, TFTP, and WINS.
• Strong Excel and database skills (Access, MySQL, SQL Server)
• Experience with network hardware, including routers, switches, hubs, and CSU/DSU. 
• High degree of computer literacy, proficiency in IT infrastructure configuration, and demonstrated advanced computer skills in Microsoft Office Suite applications required.
• Knowledge of other commercial database applications, including SQL, and inventory control. 
• Experience supporting accounting packages helpful.
• Ability to handle multiple tasks simultaneously, set priorities, and work independently.
• Fluency in English, including speaking, reading, and writing, with the ability to conduct business in English.
• Willingness and ability to travel within Nigeria and internationally, as needed.

Physical Demands:

• Ability to travel regularly to the project states (Bauchi, Kebbi, Ebonyi, FCT and Sokoto) as needed.

Terms & Conditions

This is a local posting in Nigeria, and as such, is subject to local terms and conditions.

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Scope of the Position

The SSO will provide technical support for the project, and assist in the development of security protocols for project operations; keeping the UAN project team members informed with up-to-date local information that affects security procedures and day-to-day operations.

S/he must also be able to work with and coordinate with the Chief of Party, SSSO and various stakeholders and partners in all the project locations, while demonstrating sound judgment and a high level of discretion. The position will work under the technical supervision of the SSSO. However, Helen Keller has a matrixed reporting structure. Regular communication and a spirit of teamwork among colleagues, both hierarchically and laterally are essential to make this structure thrive.

This position is based in Abuja, with frequent with travels up to 40% to the project states in the northern and Eastern part of Nigeria.  

Specific Responsibilities the Deputy Chief of Party will be responsible for the following, under each area of accountability

Overall Responsibilities:

• The SSO will work closely with UAN staff to facilitate safe access to program locations, with daily monitoring of the security situation, conducting regular security risk assessment of the project locations and facilities, in compliance with Helen Keller’s Safety and Security Policies and Protocols.
• She/He will develop a wide web of relevant contacts of stakeholders to engage with to address access challenges, collate and disseminate relevant security information before program activities.
• The SSO will build up the capacity, awareness and preparedness of staff and visitors to deal with security-related risks, threats, and incidents through the delivery of high quality and regular safety and security trainings and briefings.
• The SSO will support the CoP to ensure that staff and visitors understand and follow Helen Keller’s Safety and Security Policies, Protocols, and other Standard Operating Procedures, and provide recommendations for improvement when necessary.
• The SSO will act as a liaison between Helen Keller and other external security networks and represent Helen Keller in security forums as directed by the SSSO.

Major Responsibilities

Safety and Security Management, and Technical Quality

• Track and monitor Helen Keller staff movement and report any movement breaches to supervisors.  Assist program staff in developing movement plans as needed.
• Contribute to developing a safety and security culture within Helen Keller by addressing and helping staff to address safety and security-related issues.
• Vet the safety of hotels and overnight accommodations for field staff.
• Support the SSSO in regularly reviewing the Helen Keller-Nigeria Safety and Security Plan, Visitor Guide and associated documents to ensure they are up to date, and staff are constantly kept aware of their contents.
• Supervise and liaise on daily basis with contracted security guards to ensure the guard forces are trained and aware of Helen Keller SOPs and are effectively enforcing the required regulations.
• Accompany program staff on field missions on an as-needed basis to better develop an awareness of the challenges faced by Helen Keller staff in the field.
• Prepare regular field site reports and submit to the SSSO.
•  Liaise with government, Army, Police, Department of State Service, INSO, local authorities and other key external stakeholders to ensure that Helen Keller staff can maintain regular and safe access to program areas.
• Regularly coordinate with peer organization safety staff/focal points to share contextual information.
• Attend relevant external coordination meetings from time to time as requested by the SSSO, Chief of Party or the Country Director.
• Organize and conduct trainings on personal safety and security, first-aid, VHF/ satellite phone communication, fire prevention, defensive driving, among others.
• Prepare and circulate weekly security reports for field offices, highlighting key incidents, risks and other relevant information and analysis.
• Monitor and track Helen Keller and external incidents that have the potential to affect Helen Keller-Nigeria program implementation and security rating (“level”). 
• Maintain incident tracking tool/map.
• Ensure Helen Keller Incident Reporting Procedures are followed.
•  Submitting when required voice, email, or SMS immediate advisories to staff when significant security incidents occur. This will include updating and testing on a bi-weekly basis the Helen Keller warden and Bulk SMS systems. Ensure that he/she keeps an up-to-date staff contacts list and reviews/updates it regularly.
• Conduct access assessment to existing and new program location within the area of responsibility and submit report to the SSSO, as needed.
• The SSO will be available 24/7 to respond to any staff concerns or incidents that might require urgent attention.
• Conduct mandatory safety and security briefing to all newly recruited staff, visitors and to all field staff before commencement of field activities. He/She will keep track/record of all staff briefed and provide monthly update to supervisors.
• Share information and collaborate on security tasks with the SSSO.

Research, Learning and Analysis:

• Continuously using different established sources such as UNDSS, UNOCHA, INSO and other independent sources, collate or research security information, produce objective analysis that can be used to make informed decision to the security management plan.

Qualifications

Education:

• Bachelor's Degree in Security Management/Disaster Management/Military Science/International Relations/Public Administration or a field related to Humanitarian Work or Risk Management.
• Computer skills (including MS Word, Excel, PowerPoint, Access and internet)
• Professional training and certification with recognized Security bodies will be considered.

Work Experience:

•  4-5 years of “hands-on” work experience in security management with international NGO operating in the Northeast, Northwest or other hostile areas.
• In-depth knowledge or work experience in conflict or post-conflict and/or complex emergency environment.
• Previous service or work experience with Nigerian military forces will be a desired advantage. Certificate of discharge will be required as a proof.

Demonstrated Technical Skills:

• Experience conducting Security Risk Assessments in INGO hostile environments, developing security plans and standard operating procedures
• Competency in using, maintaining, and training staff on field-based communications systems (HF, VHF radios and Satellite phones).
• Strong assessment, evaluation, analysis and strategic planning skills

Security incident analysis and report writing skills.

• Strong communication (verbal and writing) skills and interpersonal relationships development skills.
• Demonstrable knowledge and experience in security management, advisory, analysis and capacity building role in an international organization setting.
• Proven ability to be flexible and work well under pressure in fast-paced team environments and to be available 24/7 whenever a security incident occurs.
• Training and facilitation skill using different training media.
• Languages: Fluency in English and Hausa mandatory

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Ability to use mapping software (Google Maps, ArcGIS, or other applications).
• Ability to Travel regularly to Helen Keller sites in Bauchi, Ebonyi, Kebbi, Sokoto and any other locations as may be assigned by supervisors.

Standards of Professional Conduct:

• Helen Keller staff must adhere to the values and principles outlined in the Helen Keller Code of Conduct. 
•  In accordance with these values, the Helen Keller operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

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Scope of the position         

The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports. The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems. He/ she also manages the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities:

• The Finance and Admin Officer will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments
• Track cash flow and compile retirement receipts and review
• Manages petty cash reconciliation
• Preparation of office running budget
• Check matching expenses for compliance with donor regulations.
• Assist with month end reporting package
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
•  Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures 
• Process supplier invoices 
• Maintain financial files and records
• Maintain the assets register 
• Submit staff time sheets for payroll processing

Education & Experience

• University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred

Knowledge and Skills                      

• Strong numeric skills and attention to detail and quality
• Minimum 4 years’ experience
• Experience with USAID funded project is preferred but other donor funded project will be considered
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance
• Advanced written and verbal proficiency in English including business terminology

Competencies                                 

• Good communication and interpersonal skills
• Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally 
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills 
• Good standard of IT including experience of using MS Office
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
•  Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action

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Scope of the position         

The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports. The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems. He/ she also manages the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities:

• The Finance and Admin Officer will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments
• Track cash flow and compile retirement receipts and review
• Manages petty cash reconciliation
• Preparation of office running budget
• Check matching expenses for compliance with donor regulations.
• Assist with month end reporting package
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
•  Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures 
• Process supplier invoices 
• Maintain financial files and records
• Maintain the assets register 
• Submit staff time sheets for payroll processing

Education & Experience

• University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred

Knowledge and Skills                      

• Strong numeric skills and attention to detail and quality
• Minimum 4 years’ experience
• Experience with USAID funded project is preferred but other donor funded project will be considered
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance
• Advanced written and verbal proficiency in English including business terminology

Competencies                                 

• Good communication and interpersonal skills
• Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally 
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills 
• Good standard of IT including experience of using MS Office
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
•  Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action

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The overall purpose of the project in Nigeria is to provide technical support, implement innovative nutrition-specific and sensitive interventions, and generate evidence to enhance nutrition programming toward achieving the overall goal of improving nutrition indices for a healthy, productive, and resilient Nigeria. This activity will support the donor’s effort to strengthen the enabling environment for innovation, commitment, capacity strengthening, coordination, collaboration, and support for multi-sectoral nutrition policies and programs among government, donors, civil society, and private sector stakeholders in Nigeria.

Specific Responsibilities:

Under the supervision of the State Coordinator, the M&E Officer will:

• Support the development and implementation of a project performance monitoring framework/plan that ensures that project activities align with required deliverables and targets.
• Utilize established systems and tools for collecting, analyzing, and reporting data on the project.
• Work closely with the State Committee on Food and Nutrition to determine areas of M&E support and provide such support.
• Work with the Monitoring Evaluation and Research Advisor, to ensure the alignment of M&E activities with program goals and contribute to the development of annual work plans to identify state targets and ensure the inclusion of M&E activities.
•  Monitor project activities and track activities against the state results framework.
• Conduct visits to LGAs and service delivery sites to monitor the quality and completeness of data sets.
• Generate monthly indicator reports and track progress against key indicators.
• Work closely with the state stakeholders and train M&E staff at the LGA, facility, and community levels to build their M&E capacity.
•  Contribute to the identification, analysis, and synthesis of technical knowledge and evidence-based information in intervention areas including family planning, reproductive, maternal and child health, malaria, nutrition, and immunization.
•  Report directly to the State Coordinator with

Qualifications

• A bachelor’s degree / HND in Demography, Statistics, Social Sciences, Public Health, Health Information Management, or a related field
•  Master's Degree Preferred.
• A minimum of 6 years of progressively responsible experience designing, implementing, monitoring, evaluating and learning tasks for health and/or development projects.
•  Familiarity with USAID/International indicators and standard measurement tools in Nutrition as well as NHMIS and DHIS2 is required.
•  Competency in MS Word, Excel, PowerPoint, and ACCESS, and a statistical software package (SPSS, EPI-INFO, STATA, SAS or similar).
• Demonstrated analytical and problem-solving skills.
• Ability to work with relevant government partners, USAID, other Donors, and implementing partners.
• Good verbal, listening, writing, and intrapersonal skills essential for effective interaction among several institutions and staff involved in a broad range of activities.
• Experience in organizing and facilitating systems strengthening, capacity development and mentoring processes.
•  Fluent in English (written and oral communication

go to method of application »

The overall purpose of the project in Nigeria is to provide technical support, implement innovative nutrition-specific and sensitive interventions, and generate evidence to enhance nutrition programming toward achieving the overall goal of improving nutrition indices for a healthy, productive, and resilient Nigeria. This activity will support the donor’s effort to strengthen the enabling environment for innovation, commitment, capacity strengthening, coordination, collaboration, and support for multi-sectoral nutrition policies and programs among government, donors, civil society, and private sector stakeholders in Nigeria.

Specific Responsibilities:

Under the supervision of the State Coordinator, the M&E Officer will:

• Support the development and implementation of a project performance monitoring framework/plan that ensures that project activities align with required deliverables and targets.
• Utilize established systems and tools for collecting, analyzing, and reporting data on the project.
• Work closely with the State Committee on Food and Nutrition to determine areas of M&E support and provide such support.
• Work with the Monitoring Evaluation and Research Advisor, to ensure the alignment of M&E activities with program goals and contribute to the development of annual work plans to identify state targets and ensure the inclusion of M&E activities.
•  Monitor project activities and track activities against the state results framework.
• Conduct visits to LGAs and service delivery sites to monitor the quality and completeness of data sets.
• Generate monthly indicator reports and track progress against key indicators.
• Work closely with the state stakeholders and train M&E staff at the LGA, facility, and community levels to build their M&E capacity.
•  Contribute to the identification, analysis, and synthesis of technical knowledge and evidence-based information in intervention areas including family planning, reproductive, maternal and child health, malaria, nutrition, and immunization.
•  Report directly to the State Coordinator with

Qualifications

• A bachelor’s degree / HND in Demography, Statistics, Social Sciences, Public Health, Health Information Management, or a related field
•  Master's Degree Preferred.
• A minimum of 6 years of progressively responsible experience designing, implementing, monitoring, evaluating and learning tasks for health and/or development projects.
•  Familiarity with USAID/International indicators and standard measurement tools in Nutrition as well as NHMIS and DHIS2 is required.
•  Competency in MS Word, Excel, PowerPoint, and ACCESS, and a statistical software package (SPSS, EPI-INFO, STATA, SAS or similar).
• Demonstrated analytical and problem-solving skills.
• Ability to work with relevant government partners, USAID, other Donors, and implementing partners.
• Good verbal, listening, writing, and intrapersonal skills essential for effective interaction among several institutions and staff involved in a broad range of activities.
• Experience in organizing and facilitating systems strengthening, capacity development and mentoring processes.
•  Fluent in English (written and oral communication

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Scope of the Position

The Program Officer will play a crucial role in supporting the planning, coordination, and implementation of nutrition programs. The ideal candidate will monitor project progress and work closely with various stakeholders to ensure effective program delivery.

Specific Responsibilities

•  Assist in planning and implementing nutrition programs in alignment with project goals and objectives.
•  Monitor project activities and progress, ensuring adherence to timelines and budgets.
• Coordinate with government entities, local partners, and community organizations to facilitate program delivery and collaboration.
•  Support the preparation of progress reports and contribute to the development of project proposals and documentation.
•  Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
• Support the preparation of project contract documents (subcontracts, sub-agreements, purchase orders, and Memoranda of Understanding) as requested;
• Work with KM to create and maintain the projects’ SharePoint site(s) and assist with project-related information management
• Ensure various program funding mechanism rules and regulations are followed according to donor and lead partner expectations.
• Support procurement process, serving as Country office point person for field offices.
•  Facilitate consultant approvals and paperwork, including managing consultant expense reports and invoices, and ensuring accuracy and adherence to contract.
•  Participate in new business development bids including writing job descriptions, participating in strategic phone calls, providing support on proposal budgets and providing administrative support as necessary.
• Other duties as assigned.

Required Qualifications/Competencies

• Bachelor’s degree in public health, Nutrition, or a related field.
•   Minimum of 6 years of experience in program management or a relevant field.
• Strong interpersonal skills and experience working effectively in teams and cross-cultural settings. Strong verbal and written communication skills
• Prior experience with USAID-funded programs or organizations strongly preferred.
• Comfortable working in a matrixed, integrated work environment.
• Skilled in developing and managing new and effective partnerships facilitating meetings, and effectively participating in technical working groups.
• Ability to apply monitoring and evaluation plans to determine activity results and monitor impact.
• Familiarity with nutrition programs and public health initiatives is desirable.
• Strong organizational and project management skills.
• Ability to work effectively in a team and coordinate with diverse stakeholders.
• Excellent communication and problem-solving abilities.
• Detail-oriented with a strong commitment to program effectiveness and impact.

Physical Demands:

• Ability to travel regularly to the project states (Bauchi, Kebbi, Ebonyi, FCT and Sokoto) as needed.

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Job Responsibilities:

The Procurement Associate will work under the direct supervision of the Senior Procurement and Logistics Officer to carry out the following key responsibilities:

• Procurement Compliance: Procure goods and services in strict adherence to Helen Keller's procurement policies and procedures, as well as donor compliance standards. Maintain comprehensive procurement records, including a supplier database, and uphold the efficiency of procurement processes, ensuring timely and cost-effective outcomes.
• Project Procurement Oversight: Support to oversee and monitor the execution of project procurement plans, employing Strategic Sourcing and Supplier Management strategies. Engage and follow up with relevant staff to ensure seamless project procurement.
• Contractual Management: Support the management of the end-to-end procurement process, encompassing the development and execution of contractual agreements with suppliers. Foster positive relationships within the supplier network, conduct effective negotiations, and oversee contract management. 

Specific Responsibilities:

Procurement Management

• Support to develop and oversee timely procurement plans for the project, ensuring its effective execution. This includes managing processes such as receiving requisitions, organizing RFQs, and handling quotations, bids, and proposals while fully adhering to procurement policies and procedures.
• Manage and supervise sourcing processes, encompassing evaluation, contracting, contract management, legal considerations, payment conditions, performance assessment, and risk analysis.
• Secure the requisite approvals in accordance with established procurement policies and procedures.
• Efficiently procure goods and services, consistently striving to surpass compliance standards while seeking optimal value for resources.
• Ensure strict compliance with organizational and donor policies.
• Coordinate the preparation, evaluation, analysis, and approval of bids and tenders in conjunction with the supervisor, program, and finance teams.
• Record minutes and coordinate the agenda and meetings of the Procurement Evaluation Committee.
• Maintain contact with vendors to ensure punctual deliveries.
• Liaise with requestors to guarantee proper delivery, including conducting technical pre-delivery inspections as needed.
• Issue purchase orders promptly, liaising with vendors and internal stakeholders to confirm orders.
• Maintain copies of procurement-related documents and ensure proper filing procedures are adhered to.
• Keep procurement and contract trackers for the project updated, retaining and filing records as required.
• Generate monthly procurement and contract reports for the project.
• Act as the point of contact for the filing and retrieval of procurement documents.
• Continuously monitor requisitions to ensure adherence to proper procedures and policy enforcement.
• Undertake any other duties as assigned.

Asset Management

• Maintain up-to-date inventory of the project assets and ensure assets are managed according to Helen Keller and donor standard Policies and procedures.
• Ensure all items purchased and received from donors are captured in Asset Panda and tagged before handing over to the end users.
• Ensure asset issue forms are prepared and signed by the end users and file maintained.
• Ensure tags are removed from assets prior to disposal.
• Ensure assets that are approved for disposal are disposed in a timely manner.  Maintain a disposition file.
• Ensure transfer of assets from holding location to assigned location has the relevant approval and the process is documented through the use of Asset Transfer Forms.
• Conduct regular physical verification of asset items on quarterly and semi-annual basis before the general annual verification to confirm availability. 
• Support the Supply operations unit in compiling a list of assets for disposal.
• Draft incident reports for stolen items for review by Supervisor and Ops Manager
• Any other duties as assigned by the supervisor in line with Helen Keller line of duty. 

Success Factor:

The successful Procurement Associate possesses the ability to learn quickly, exercise sound judgment, take initiative, maintain excellent organizational skills, adhere to procedures and deadlines, and pay meticulous attention to detail. She/he upholds high professional work ethics, collaborates effectively with diverse individuals, and ensures compliance with Helen Keller and donor policies. She/he also demonstrates proactivity, creative problem-solving, and a strong commitment to teamwork.

Qualifications Required:

• University Degree in purchasing or related field.
• 2 years’ experience in procurement.
• Ability to work under pressure.
• Planning and scheduling skills.
• Experience in a USG or donor funded project or NGO preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• English fluency including business terminology required.
• Demonstrated intermediate computer skills in Microsoft Office Suite application