Jobs at Hermes Oil Services Limited

Job Summary:

The Human Resources Manager will lead and coordinate the day-to-day Human Resources activities for the organization. The HR Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development; as well as oversee administrative functions. The HR Manager will provide strategic guidance on HR to the office, enforce the company’s policies and compliance to industry’s best practices.

Roles and Responsibilities:

• Defining job requirements and updating job descriptions for positions.
• Managing the recruitment process of advertising, interviewing, and recommending candidates to managers for employment; review job advertisements prior to posting, screen CVs, conduct telephone/virtual screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
• Oversee all labor engagement for the organization and manage the new hire orientation and exit process.
• Periodically review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
• Identifying training gaps, make recommendation(s) preparing training plans, and managing training programs.
• Oversee the coordination and implementation of performance reviews.
• Monitor compensation - ensuring internal equity & compliance and benefits.
• Ensuring regulatory compliance by monitoring and implementing applicable human resource federal and state requirements.
• Developing and implementing HR related policies on issues like performance management, equal opportunities, working conditions, disciplinary procedures, and attendance management.
• Bridging management and employee relations by addressing demands, grievances, or other issues.
• Managing an efficient performance appraisal system. 
• Handling workplace investigations, disciplinary, and termination procedures.
• Administering salary and benefits programs.
• Coordinate with Finance department in the preparation of monthly payroll.
• Advise the management on appropriate staffing levels and assist in budget preparation.
• Review employee final payments for accuracy and compliance with labor laws.
• Ensure that payslips are issued to employees after salaries for each month have been paid.
• Managing relations with service providers on employee-related services.
• Ensure smooth running of all administrative functions in the office.

Required Skills/Knowledge:

• Bachelor's degree in Human Resources Management or related field.
• 10 - 15 years experience as a HR Generalist.
• HR professional certification is compulsory.
• Must reside in Ibadan, Oyo State.
• Knowledge of payroll administration.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems..

Remuneration: Salary is really attractive.

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Job Summary:

• The candidate is responsible for overseeing the operating and safety of the company’s LPG plant.

Roles and Responsibilities:

• Monitor stock levels and escalate to the plant supervisor or manager if there is need for replenishment.
• Report any equipment shortage or damage to the Supervisor or Manager and raise requisition for replacement where necessary.
• Performs opening and closing meter readings to ascertain the product sold for the day.
• Observe and record Pump meter opening and closing readings.
• Dispense gas into customer cylinders based on signed Payment ticket/slip.
• Monitor and report any over-dispensing error or equipment malfunction to the Plant Supervisor or manager and raise requisition for replacement where necessary.
• Submit daily tickets to cashiers, concerning the activities that have occurred.
• Assist with coordinating of the product discharge into the Plant Storage.
• Responds to issues or queries that may arise from customers in the discharge of duty.
• Perform all activities in line with the HSE guidelines.

Requirements:

• Minimum OND / SSCE in respective areas of study as indicated for LPG Operator.
• Minimum of 1 - 3 years’ experience as LPG pump operator.
• Honesty, commitment, hardworking and self-motivation.
• Ability to work independently and in a team environment.

Location: Oyo State (Apata and Mokola, Ibadan), Kwara State (Ilorin), Ogun State (Ifo) and Lagos State (Badagry and Ikorodu).

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Job Summary:

We are looking for an experienced Company Secretary who would be the manager’s and company executive’s right hand. As Company Secretary, you will be instrumental in helping the office run smoothly, provide support to managers, senior-level executives, and departments. You’ll need to ensure that our company complies with financial and legal requirements and maintains high standards of corporate governance. You also need to have a thorough understanding of the laws that affect your areas of work so that you are equipped to provide appropriate legal advice whenever needed.

Roles and Responsibilities:

• Monitor stock levels and escalate to the plant supervisor or manager if there is need for replenishment.
• Report to the MD and often liaise with the management team.
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
• Manage contractual agreements with suppliers and customers.
• Manage the office space and deal with personnel administration and company/staff insurance policies.
• Drive PR activities related to aspects of financial management.

Requirements:

• Although this area of work is open to all graduates, candidates with a bachelor’s degree in Law would be preferred.
• Minimum of 3 – 5 years’ proven experience as a company secretary.
• Strong administrative skills and an aptitude for using IT software.
• Good verbal and written communication skills.
• Commercial awareness.
• Meticulous attention to detail and the ability to work well under pressure.
• Interpersonal skills and the ability to work with people at all levels.
• Influencing skills.
• Excellent organization and time management.
• An ability to take initiative.
• A flexible and practical approach to work.
• Discretion when handling confidential information.
• Maintain a diplomatic approach towards issues.
• Confidence to provide support to high-profile company staff and board members.

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Job Summary:

• As the Personal Assistant to the MD/CEO, you will provide support to the Managing Director/CEO, acting with little supervision, anticipating needs while managing the MD/CEO day‐to‐day workflow, filtering and prioritizing various projects and activities, which includes scheduling, Business Development, researching, preparing materials and presentation for meetings, and participating in a wide range of special projects where and when applicable.
• The Personal Assistant to the Managing Director will perform, coordinate, manage, oversee, and manages the MD/CEO calendar, activities, administrative and business duties while providing an extensive level of support to the MD, which will enable the Managing Director to work more efficiently and effectively towards reaching the organization’s goal.

Roles and Responsibilities:

• Conserves the MD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Responsible for day-to-day management of the MD/CEO’s calendar and activities to ensure high value time utilization of the MD/CEO in relationship to external and internal requirements. Brief/update the MD/CEO on upcoming meetings and ongoing obligations.
• Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the MD/CEO.
• Assist in the prioritization of tasks, activities and issues requiring the MD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD/CEO
• Drafts documents or conducts research to further the MD/CEO’s work in program and or development, attending meetings with the MD/ CEO when and where necessary and representing him by attending meetings in the MD/CEO absence when and where necessary.
• Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD/CEO for external meetings, presentations, and events, and ensures timely follow up of all action items. Take notes, record observations, and gather contact information of meeting/event as it relates to the MD/CEO.
• Prepares briefing memos and relevant updates for the MD/CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.
• Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly, and annual reports, or specific personnel and organizational development initiatives.
• Provides regular operating status reports to the MD/CEO as needed, assisting the MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines. Maintains customers’ confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD/CEO to foster a success-oriented, positive, high integrity organizational culture.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Maintains MD/ CEO office supplies inventory by checking stock to determine inventory level; engaging with the logistics team, anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team efforts by accomplishing related results as needed.
• Any other duties as assigned by the Managing Director.

Requirements:

• Minimum of a bachelor’s degree in humanities or social sciences.
• Minimum of 3 – 5 years’ proven experience as a PA to the MD/CEO.
• Honesty, commitment, hardworking and self-motivation.
• Ability to work independently and in a team environment.

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Job Summary:

• The ideal candidate will be responsible for managing the petty cash inflow and outflow of the LPG plant as well as maintaining accurate records/books on transactions.

Roles and Responsibilities:

• Facilitate the availability of funds to meet day-to-day operational petty cash expenses and emergencies.
• Maintain records to allow easy disbursement, reconciliation, and replenishment.
• Process expense retirement ledgers to ensure proper accountability of all cash advances.
• Create and maintain records of cash requests and disbursements.
• Reconcile all received cash, which has been recorded in the petty cash book, with expenses.
• Process payment for accounts and issue receipts.
• Keep records of amounts received and paid, and regularly check the cash balance against this record.
• Collect money from the bank for safekeeping before reimbursements.
• File all documents concerning cash payment and collection.
• Respond to queries regarding approvals, payment limits, deadlines for retirements, etc.
• Retire the various imprest accounts.
• Prepare daily and weekly collections and payment summary reports for review by the supervisor.
• Perform all activities in line with the HSE guidelines.

Requirements:

• Minimum of a bachelor’s degree or HND in Accounting, Finance, Economics, or a related discipline.
• Minimum of One (1) year proven experience as a cashier or in a similar role.
• Honesty, commitment, hardworking and self-motivation.
• Ability to work independently and in a team environment.

Location: Oyo State (Apata and Mokola, Ibadan), Kwara State (Ilorin), Ogun State (Ifo) and Lagos State (Badagry and Ikorodu).