Supply Specialist - Abuja at Action Against Hunger | ACF-International

Key responsibilities:

• Anticipate programme needs and communicate with suppliers to ensure availability of required products and services;
• Monitor the implementation of the base supply strategy through a detailed action plan;
• Optimize supply planning according to the needs communicated by the bases and the Logistics HoD;
• Ensure that all information is correctly filled in and processed according to the ACF Kit Log standards;
• Keep the different departments informed about the processing of their orders at coordination level;
• Ensure that all supply chain documents are archived according to the Kit Log procedures;
• Monitor stock management (storage conditions, reports, expiry dates) and stock movements related to supplies and deliveries to the field;
• Participate in investigations in the event of a fraud alert or non-compliance with ACF policies by a supplier and propose corrective measures;
• Support the supply team in processing requests by prioritizing them according to needs and deadlines;
• Be the LINK focal point with Capital;
• Inform the Capital about concerns related to the information system;
• Support the Supply Chain Manager provide adequate training to all new users (applicants, logistics users, etc.);
• Support users when they encounter unusual situations with the software on how to solve them;
• Ensure that all supply documentation (procurement records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
• Complete and maintain the contract follow up in coordination with the Supply Chain Manager.

Position Requirements:

• Minimum of a Bachelor's degree in Business Management, Logistics Management or other relevant field of study;
• Minimum of 3 years’ extensive experience in supply chain management/coordination, preferably in humanitarian or development work;
• Certification in CIPS, Supply or Logistics desirable;
• High level of Integrity and transparency;
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Expert user of Microsoft Officer Suite 2016 (Word, Excel, Powerpoint, Outlook). Ability to manage and follow work plans;
• Strong verbal, written and communication skills. Ability to maintain confidentiality;
• Ability to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Fluent in English;
• Good interpersonal skills - approachable, diplomatic, able to negotiate, influence, give and receive effective feedback, be a team player;
• Ability to manage stress effectively and juggle competing priorities;
• Experience in supervisory position asset;
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs;
• Fluency in one or more national or regional languages and asset;
• ICT knowledge will be an added advantage.