Supply Officer at Action Against Hunger | ACF-International

Starting Basic Salary: 326,033 NGN per month (excluding other benefits)

Key responsibilities:

• Ensure best available prices & quality, collect quotations, suppliers references;
• Receive and process Procurement Lines (PL) on reception frequencies;
• Review and confirm all procurement request before processing;
• Ensure that PL includes all required specifications and supporting documents;
• Monitor deliveries to the department/bases/programmes;
• Facilitate Program department in making procurement request;
• Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;
• Conduct purchases and prepare related procurement documents;
• Ensure correct filing and archiving of Procurement Dossiers;
• Scanning, printing, photocopying of procurement and delivery documents;
• Paper-based archiving of Procurement Dossiers for the base and other bases as may be required;
• Communicate to line manager any deviation from the initial contract during delivery of supplies;
• Prepare payment transaction according to delivery and contract payment terms;
• Transit all equipment deliveries to the base/capital logistician and IT for codification, labelling and files equipment settings or to update inventory list before use, storage or shipping;
• Ensure packaging and shipping to bases is well done and documented. Collect all signed copies;
• Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis;
• Update and provide delivery plan on a weekly basis.

Position Requirements:

• Minimum BSc Degree in Business Management or Logistics Management or other relevant field of study);
• Relevant certification in any of the following from a recognized institution: Procurement/Supply, Transport, or Storage;
• Experience with ERP software will be an added advantage;
• Minimum of 2 years work experience required;
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Expert User of Microsoft Office Suite 2016 (Word, Excel, PowerPoint, Outlook). Ability to manage and follow work plans;
• Strong verbal, written and communication skills. Ability to maintain confidentiality;
• Ability to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Fluent in English;
• Good interpersonal skills – approachable, diplomatic, able to negotiate, influence, give and receive effective feedback, be a team player;
• Ability to manage stress effectively and juggle competing priorities. Experience in supervisory position an asset;
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs;
• Fluency in one or more national or regional languages an asset;
• ICT knowledge will be an added advantage.