Sub-Grants Manager at Search For Common Ground’s International

Major Duties and Responsibilities

• Support the Senior Finance Manager in coordinating, and monitoring the implementation of donor-funded projects and programs.
• Manage subgrant transactions effectively and efficiently to ensure quality reporting.
• Coordinates sub-grant start-up processes with respective Sub grantees to ensure smooth project start-up.
• Conduct pre-award financial risk assessments, determine training needs, and provide capacity building to subgrantees.
• Serves as primary contact for local subgrantees and subcontractors on administrative items. Ensures inquiries and needs are promptly addressed to develop and continue positive relationships between subgrantees and SFCG.
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.
• Maintains a transparent and auditable filing system for grant paperwork.
• Trains local SFCG staff on the purpose, policies, and procedures for grants.
• Maintains a tracker of all subgrants, subcontracts, and other activities under grants.
• Establish a grant tracking mechanism in order to effectively follow up on grant activities, determine progress, and make decisions where further action is needed.
• Work closely with the program department in grant implementation, coordination, and management.
• Support in the reporting process with Subgrantee staff for updates and Field Offices for approvals before submission to the Finance unit for upload to the system.
• Ensure that monthly subgrant reports are submitted on time; that reports are coherent and accurate (monthly, quarterly, interim, or final reports).
• Review Subgrant agreements and coordinate their review with the relevant SFCG field office and Abuja HQ office.  Prepare subgrant agreement modifications when they are needed.
• Ensure that grants are implemented in compliance with Search guidelines and relevant donor regulations.
• Maintains close and continuous communication with representatives of those beneficiaries who received assistance from SFCG.
• Ensure SFCG and donor financial policies and procedures are complied with, and any issues arising from non-compliance are dealt with swiftly and efficiently.
• Capacity building to ensure grants are managed in compliance with donor requirements
• Lead start-up and close-out workshops so project staff understand contractual obligations and donor compliance requirements
• Undertake activities to ensure donor compliance is achieved, including audit support; on-site verification, and data quality via field visits
• Setting up compliance monitoring systems; and producing compliance reports;
• Compliance checks in relation to the Procurement manual and Donor requirements
• Review procurement supporting documentation for completeness and accuracy.
• Conduct periodic reviews of compliance and internal control processes of the organization.
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Control spending and build a culture of long-term savings on procurement costs
• The position holder will conduct him/herself both professionally and personally in such a manner as to bring credit to SFCG and not jeopardize its mission and objectives;
• Any other function assigned to him/her by the Supervisor.

Required qualifications and Experience

• A degree in Accounting, Finance, Business Studies, or Social Science (a master’s degree in a related subject will be an added advantage).
• At least seven years of experience working in project and/or grant management and proposal/business development/design.
• Experience in developing and interpreting donor budgets.
• Knowledge of development issues, trends, challenges, opportunities, and implications to the community.
• Proven ability to develop and write grant proposals and concepts, and a track record of winning proposals.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management, and analytical skills.
• Excellent interpersonal, cultural, and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines, and work under pressure in unstable security environments.
• Experience in using Office applications, especially Excel, will be a great advantage
• Travel to program Units and field offices when necessary to support Reviews and Capacity development process