Store Officer at Cedarcrest Hospitals

PURPOSE OF THE ROLE

• The store officer receives and records new stock as it’s delivered and shipped out. Examine the levels of supplies and raw materials to determine shortages. Analyze different suppliers to obtain the best cost-effective deals as directed by the Store Manager.

KEY PERFORMANCE AREAS

• Design and implement an inventory tracking system to optimize inventory control procedures.
• Examine the levels of supplies and raw materials to determine shortages.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Perform daily analysis to predict potential inventory problems.
• Analyze different suppliers to obtain the best cost-effective deals.
• Establish and maintain a backup source for high-demand drug items.
• Assesses inventory reports and order patterns to identify items needing automatic, recurring delivery.
• As needed, communicate with the Procurement Manager regarding new items, changes of location, counts, etc.
• Conduct spot audits of physical inventory.
• Conduct annual inventory audits at each business unit.
• Devise ways to optimize inventory control procedures.
• Ensure product stock is adequate for all distribution channels and can cover direct demand from customers.
• Collaborate with hospital inventory employees and other staff to ensure business goals are met.
• Forecast supply and demand to prevent overstocking and running out-of-stock
• Enter purchase details (vendor information, invoices, and pricing) into internal databases.
• Place orders to replenish merchandise as needed
• Track shipments and address any delays
• Oversee the storage of products, particularly fragile items.
• Evaluate suppliers’ offers and negotiate profitable deals.
• Coordinate regular inventory audits.
• Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions)
• Keep updated inventory records (including daily shipments)
• Ensure purchases are within the budget.
• Perform any other task that may be assigned.

HIERARCHY

• This role reports to the Store Manager

EDUCATION, CERTIFICATION, AND EXPERIENCE REQUIREMENTS

• BSc/BA in business administration, logistics or relevant field.
• A minimum of 2 years’ experience.
• Proven experience as an inventory manager or similar position.
• Excellent knowledge of data analysis and forecasting methods.
• Working knowledge of inventory management software (e.g., ERP)
• Ability to accurately track inventory and create reports.
• Thorough understanding of inventory policies and procedures.
• At least one year of supervisory experience is preferred.

PROFILE REQUIREMENTS

• An analytical mind with strong math skills.
• Excellent organizational and planning skills.
• Outstanding communication and interpersonal abilities.
• Reliable and trustworthy.