Staff Assistant at Eden Solutions and Resources

Job Summary

• We are currently seeking a highly organized and detail-oriented Staff Assistant with procurement, bidding, and contract management experience to join our client’s team at Central Business District, Abuja. The ideal candidate will play a crucial role in supporting the procurement and contract management functions of the company, ensuring efficient and compliant processes.

Responsibilities

• Assist in the procurement process, including sourcing suppliers, obtaining quotations, and evaluating bids.
• Maintain accurate procurement records and documentation in compliance with company policies and procedures.
• Collaborate with internal stakeholders to understand their procurement needs and requirements.
• Coordinate and manage the bidding process for goods and services.
• Prepare and distribute bidding documents to potential suppliers and contractors.
• Facilitate bid openings and ensure the confidentiality and integrity of the process.
• Support the preparation, review, and execution of contracts.
• Monitor contract compliance and ensure that all parties fulfill their obligations.
• Assist in negotiating contract terms and conditions as needed.
• Provide general administrative support to the team, including organizing meetings, managing calendars, and handling correspondence.
• Maintain an organized filing system for procurement and contract documents.
• Liaise with suppliers, contractors, and internal stakeholders to ensure effective communication and timely resolution of issues.
• Update relevant parties on the status of procurement and contract matters.
• Ensure compliance with company policies, relevant regulations, and ethical standards in all procurement and contract activities.
• Stay informed about changes in procurement laws and regulations.

Qualifications

• Proven experience in procurement, bidding, and contract management.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Knowledge of procurement laws and regulations in Nigeria.