Senior Grants Officer – Nigeria Strengthening Civic Advocacy and Local Engagement (SCALE) at Palladium Group

Purpose of Position:

• The Senior Grants Officer will manage grants portfolios in accordance with Palladium and USAID policies and procedures, and maintain project systems for promoting, screening, approving, and managing grants.
• The position reports to the Grants Manager.

 Primary Duties and Responsibilities: 

• Collaborates with the technical team in identifying qualified resource partners and civil society organizations eligible for grants.
• Prepares grant documents and follows the required administrative processes as per the grants manual for identifying eligible organizations.
• Prepares and processes grant applications and oversees grant management and implementation for all project opportunities.
• Implements grant activities at the state level under the various project components.
• Ensures all sub-awards comply with the rules and regulations of governments and other multilateral donors.
• Strengthens and maintains the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring.
• Serves as primary point of contact for post-award grants implementation and ensures that all grant files are complete, accurate, and up to date.
• Reviews internal documents and processes for compliance from time to time and provides recommendations for continuous improvement.
• Follows up with grants officers, advisors and partners and ensures timely submission of milestones and deliverables.
• Manages assigned grant trackers and ensures they are up to date. These may include but are not limited to financial reports tracker, questioned costs tracker, modification tracker, partners subgrant payment, and forecast tracker.
• In collaboration with Grants Manager, coordinates the conduct of Grant Evaluation Committee (GEC) proceedings.
• Reviews and ensures grant management folders for partners are complete and up to date.
• Works with the Finance team to ensure that monthly accruals reporting are accurate and complete.
• Keeps abreast of developments on the GMS as the platform for managing project grants portfolio.
• Supervises the grants accountant to ensure timely disbursements of funds to partners and grantees.
• Works with the grants officers to ensure that the Grants Management System (GMS) is up to date with relevant information and documentation.
• Supports the Grants Manager as SCALE focal point for managing GMS requests.
• Backstops for Grants Manager in their absence.
• Completes other tasks as deemed necessary by the Grants Manager

Required Qualifications:

• Degree in business, finance, economics, or any other relevant field.
• Experience in grant, business, finance, accounting, or other relevant field.
• Experience managing grants for donor organizations. Experience with USAID grants management system highly preferred.
• Excellent communication, interpersonal and leadership skills, including the ability to manage large budgets and client expectations.
• Able to communicate effectively and have excellent interpersonal skills to form effective working relationships at all levels.
• Good computer skills (Microsoft Office 365).
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.