Senior Administrative Sepicalist at Gems Consulting Company Limited

Responsibilities 

• Active participation in office management, including handling general clerical tasks
• Organize and prepare meeting schedules for various departments
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Manage office equipment and supplies, and ordering new equipment and supplies as needed,
• Work collaboratively with other departments to help solve clerical issues
• Offer assistance to accounting department to provide manage invoices, payments, and receipts,
• Confer with human resources department to provide assistance with payroll, personnel databases and other duties.
• Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed

Qualifications

• An Associate's degree in office administration or a related field may be preferred,
• 0-1 years of experience for entry-level positions.
• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Exce,l
• Experience using business email services, such as Microsoft Outlook
• Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines
• Comfort multitasking and handling multiple requests from different individuals and departments,
• Ability to work quickly and in a potentially high-stress environment
• Strong communication skills and extremely self-motivated when managing communication channels,
• Highly organized and capable of creating organizational systems that others easily utilize.