Secretary at Stretchit Concept Limited

About the Job

• Our client is seeking a highly skilled and dynamic individual to join a prestigious law firm as secretary. The successful candidate will play a crucial role in ensuring the smooth and efficient functioning of the office.
• If you are detail-oriented, proficient in Microsoft Suite, exceptional typing skills, filing and documentation skills and are well versed in using software such as Adobe, we invite you to apply.

Job Summary

• The Legal Secretary will be responsible for providing comprehensive support in managing and organizing legal documentation, maintaining adherence to the Firm’s brand standards, and ensuring efficient handling of correspondence.
• The role requires exceptional discretion, attention to detail, and the ability to work effectively within a team to meet tight deadlines.

Responsibilities

• Format and prepare legal documents, including contracts, briefs, and correspondence, following established templates and guidelines.
• Utilize Microsoft Office tools, including Word, Excel, and PowerPoint, to create and edit documents, spreadsheets, presentations, and other materials as required.
• Familiarity with Adobe and other relevant software for seamless document management
• Maintain and organize legal files and documents, ensuring proper version control and accessibility for the legal team.
• Assist in conducting legal research and gathering relevant information from various sources to support legal cases and projects.
• Prepare and distribute legal correspondence and communications, both internally and externally, in a timely and professional manner.
• Provide general administrative support, including managing emails, and handling office supplies and equipment.
• Support legal staff in day-to-day administrative tasks
• Provide comprehensive secretarial support following the Firm’s brand templates for legal correspondences and documentation management.
• Guide and support all staff in maintaining the Firm’s brand standards during document handling and delivery to clients.
• Maintain absolute discretion in handling sensitive and confidential legal materials, both internally and externally.
• Manage various correspondences in electronic and physical formats, including tasks such as photocopying, scanning, and binding documents as needed.
• Monitor and ensure proper usage and management of firm resources, including secretarial equipment, stationery, and other materials.
• Facilitate the accurate recording and reporting of materials usage for costing purposes by the Finance Department.

Skills / Qualifications

• Bachelor's Degree in a relevant field or equivalent professional experience.
• Certification in secretarial studies or a related field is advantageous.
• A minimum of 6 years of experience as a legal secretary or in a related field.
• Proficient in using standard office software and document management systems.
• Proven experience as a Legal Secretary or similar administrative role in a legal setting.
• Proficiency in using Microsoft Office tools, including advanced skills in Word for document formatting, Excel for data management, and PowerPoint for creating presentations.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in document management.
• Exceptional communication skills, both verbal and written.
• Ability to work effectively under pressure and manage multiple tasks simultaneously.
• High level of discretion and professionalism in handling confidential information.
• Proactive and self-motivated approach to work, with the ability to take initiative as needed.
• Demonstrate self-motivation and the ability to collaborate effectively within a team.
• Exhibit proactive behavior and the capacity to work efficiently under pressure and within strict deadlines