Records Manager at Doheney Services Ltd

Responsibilities

• Plan, control, and direct document management activities for large projects interfacing with Project Management, Material control, scheduling, Expediting, and clients to coordinate documentation work.
• Drive adherence to Enterprise Records Program through many change management efforts.
• Design and maintain recordkeeping systems and recommend new processes to enhance the existing systems.
• Providing savvy, passionate leadership to team members to ensure successful team building, ongoing
• training, and general employee satisfaction.
• Serve as a subject matter expert for the electronic document management systems and electronic
• learning management systems and provide system metrics as needed.
• Provide backroom support during regulatory agency inspection and corporate audits including the provision of system report and compliance.
• Source new opportunities for the business and create awareness of the business.
• Research all the records management legislation, policies, and standards as they evolve with global best practices.
• Conduct annual strategic planning sessions.
• Advise and implement relevant acts in the storage facility.
• Profile records management personnel to ensure that the job description is well formulated.
• Ensure that records management policies, procedures, and guidelines are up to date.
• Enforce compliance of our central storage facility.
• Evaluate the information compliance at the customer site by conducting regular audits.
• Compile and maintain a master index inventory of all client records.
• Design file plan, metadata, taxonomy, retention schedule (Information Governance) for new ECM project.

Requirements

• Minimum of 7 years experience as a Records Manager

Skills

• Strong communication skills
• Negotiation skills
• Problem-solving and analytical skills
• Good project management and organisational skills
• A good grasp of new technology and adapting to new IT packages and systems
• An awareness of information management principles and familiarity with information systems and archives
• Attention to detail
• Flexibility to get involved in all aspects of information provision.