Project Manager (LMIS Data Management) at Management Sciences For Health - MSH

About the role:

The purpose of the Project Manager is to assist the Technical Director, PSM in managing and coordinating MSH Nigeria’s LMIS Data Management Contract to strengthen health systems and improve health service delivery throughout Nigeria, with a special focus on the 13 Global Fund Nigeria Malaria project focus states. Work closely with the supervisor to establish and follow a transparent LMIS data management process, and develop tools to implement the process, assuring that sound practices are applied at every stage of the contract implementation process from start-up to closeout. 

General Responsibilities:

• Responsible for management of the contract Cycle from start-up, implementation, monitoring and closeout
• Develop and finalize contract agreement reporting requirements and carry out modifications as applicable.
• Liaise with the technical team, facilitate contract start-up/inception workshops, prepare training sessions and conduct workshops on the contract agreement, including financial obligations and reporting requirements as necessary.

• Capacity building of team members.
• Ensure that systems are in place to ensure that contract operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements and comply with MSH policies and standard operating procedures. 

Monitoring:

• Ensuring funds are requested as at when due and are disbursed promptly in line with contract mechanism and MSH guidelines. Ensure monthly and bimonthly deadlines are met.
• Develop monitoring and mitigation plans and tracking sheets.
• Ensure that all project reports are developed and submitted within the timelines specified in the Contract Agreement
• Documenting monitoring steps performed, the processes reviewed, and the result of the testing and reviews, documenting area of weakness, recommended action, timelines for implementation and technical support required from the donor and get it signed off by both parties.
• Close Out: Close out the contract and submit an end-of-contract report in line with the agreed contract terms.

Compliance Management:

• Provide ongoing guidance for technical staff on regulations.
• Monitor contract execution to ensure compliance with Global Fund and MSH regulations.
• Populate contract files and ensure they are updated both in hard and electronic copies.

Audit Evaluation:

• Assist with the Internal and external audit preparations including putting together relevant documentation on the contract.
• Coordinate all contract audits and ensure complete implementation of recommendations.
• Follow up on audit issues and provide appropriate responses with support from the Technical Director, PSM.

QUALIFICATIONS

Education:

Must have at least a master’s degree in business administration or public health.

Experience:

• At least 7 years’ relevant and progressive projects management experience including working on a Global Fund funded project.
• 3 years’ managerial experience.
• Superior analytical abilities, result-oriented nature, and team working capabilities.
• Demonstrate good judgment and sound financial "practices".
• Understands the principles of adequate documentation and audit, and performance necessary to ensure audit compliance.

Knowledge and Skills:

• Advanced written and verbal proficiency in English including business terminology.
• Self-motivated, passionate, desire to learn and contribute adequately.
• Ability to pay attention to details.

Competencies:

• Organizational Development
• Ethical Practices
• Post-award Grant Management
• Ability to relate to people at all levels internally and externally 
• Ability to establish priorities in a time-sensitive environment and meet deadlines