Program Support Officer at The Center for Clinical Care and Clinical Research

FTE: 100%
Reports to: State Team Lead

Job Overview

• The Program Support Officer will manage local vendors and service providers to ensure timely and efficient delivery of goods or performance which are critical to successful project implementation.
• S/he will provide guidance to project staff on procurement practices and market forces affecting the quality and prices of goods and services.

Job Description

• Support the Administrative Officer  in dealing with inquiries and requests for information from both internal and external stakeholders
• Ensuring that records are easily accessible when needed for both internal and external Audits, including procurement documents, like tender, quotation, market assessment, Contracts and derogations, and Project related documents.
• Handle compiling procurement, legal or administrative requirements and regulations
• Archiving finished data/records
• Proper documentation & maintenance of procurement-related documents in sequential arrangement and labe
• Organize supplier related documents as a database
• Procures materials and services at the state level in compliance with CCCRN procurement/Admin  policy and procedure
• Ensures quality, quantity, and timely delivery of procured materials and timely completion of contracts at all levels.
• Assesses price and availability of materials in the surrounding towns to enable local purchases.
• Ensures purchase requisition (PR) forms are filled accurately and timely.
• Provides local materials and services price information to programs.
• Handles PR tracking for all PRs that are sent to the official process.
• Perform other duties as required by supervisior.

Qualification and Skills

• Degree in Social Sciences, Administration or Business
• Minimum of two years’ work experience in a similar role in a formal /structured work setting
• Considerable relevant experience. Ability to manage a wide range of complicated issues.
• Sound knowledge of office programs including Word, Outlook, PowerPoint, and Excel. Knowledge of relevant database systems.
• Proven experience in producing and analyzing data accurately. Able to maintain confidentiality and use of discretion where appropriate
• Pleasant and good-natured disposition with a ‘can-do attitude /willingness to assist around the office
• Excellent nonverbal, oral, and written communication skills
• Excellent people skills and ability to manage conflict/difficult situation
• High sense of responsibility/ reliable.