Program Assistant at Creative Associates International

Job Summary:        

The Program Assistant (PA) works under close supervision performing entry level day-to-day work tasks within the project, which may include project backstopping support. This position provides regular, routine, and day-to-day support to the On-Demand Services Advisor and the TA unit as required. The Program Assistant executes administrative activities and implements project-related decisions and may support senior technical staff.

Essential Duties:

Project Management

The Program Assistant provides consistent and timely support to project teams during the planning and implementation of project activities. She/He may also be required to provide support to field activities while ensuring compliance with client and Creative’s administrative, financial, procurement and operational procedures.

Record Keeping and Reporting

The Program Assistant helps in preparation of activity budgets, expenditure tracking and retirements, payments and other forms of logistic support to the On-Demand Services unit. She/He provides secretarial services to the On-Demand Unit that include recording minutes and proceedings of activities and developing high quality reports.

Primary Responsibilities

• Performs daily technical, financial and administrative backstopping tasks for the field project team.
• Processes project invoices and ensures proper documentation and transaction compliance.
• Assists in developing and monitoring consultant agreements, including coordinating travel arrangements and facilitating payments.
• Develops working knowledge of company’s administrative processes, financial systems, and operating procedures, including Creative's project management systems.
• Conducts supplementary research in support of project activities.
• Supports a variety of routine practice area activities, as requested.
• Any other duties as may be assigned.

Qualifications

Minimum Required Education & Experience, Skills and Abilities

• High School Diploma required. BA/BS degree desired.
• At least 3 years of prior work experience (2+ years general work experience and including at least 1.5 years of specific experience related to the position required).
• Entry level Spoken and Written English is required. Medium level Spoken and Written English is highly desired, Entry level required.
• Excellent communication and interpersonal skills.  
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word.
• Strong organizational and multitasking skills.
• Detail-oriented with a focus on accuracy.

Note: This position is open to Nigerian nationals only