Procurement & Subcontract Administrator at Desicon Engineering Limited

Job Details

• Identify potential subcontractors through market research and supplier evaluation.
• Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
• Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
• Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
• Collaborate with legal and compliance teams to review and approve subcontract agreements
• Maintain a database of subcontract agreements and associated documentation.
• Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
• §  Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
• Facilitate communication between project teams and subcontractors to resolve issues and concerns.
• Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
• Track and report on subcontractor expenditures against budgeted costs.
• Identify opportunities for cost savings and efficiency improvements.
• Assist in the preparation of cost estimates for subcontracting requirements
• Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
• Prepare regular reports on subcontract performance, expenditures, and compliance.
• Provide documentation and data for audits and reviews as necessary.
• Foster positive working relationships with subcontractors to promote collaboration and resolve disputes.
• Engage in regular meetings and communications with subcontractors to ensure project alignment.
• Identify and assess potential risks associated with subcontractor relationships.
• Develop mitigation plans to address identified risks.
• Monitor and report on risk status and mitigation efforts.
• Always look for ways and methods to improve the efficiency of the department, implement them with consultation and approvals of colleagues and HODs

KEY SKILLS

• Understanding of contract law
• Proficiency in procurement processes
• Strong written and verbal communication skills
• Relationship building and management skills.
• Excellent negotiation, communication, and interpersonal skills
• Excellent organizational skills