Procurement Officer at Workforce Group

Job Summary

• The Procurement Officer will be responsible for preparing vendor sourcing, drafting request for proposals, managing the tender process, drafting contracts for goods and services, managing the contract award process, keeping track of compliance, processing invoices, and monitoring supplier costs on a regular basis.

Key Area of Responsibilities

Tender Process Management:

• Prepare draft tender documents (RFP and RFQ)
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
• Prepare the tender evaluation document before the evaluation meeting.
• Participate in the evaluation of tenders, both technical and commercial, and make recommendations.
• Participate in negotiations with potential vendors.

Contract Management:

• Draft simple contract with agreed milestones, terms and conditions.
• Ensure rates of products and services are consistent with contract.
• Identify opportunities to achieve cost savings.
• Process invoices according to the completion of work and fulfilment of contract terms and conditions.
• Coordinate with the finance team on supplier balances and payments.
• Monitor supplier costs on a regular basis.
• Draft formal communication to suppliers on issues that arise during contract execution.

Procurement Management:

• Collaborate with end users to ensure clarity of requirements for goods and services.
• Evaluate the quality and cost of proposed services.
• Process requisitions into Purchase Orders.

Vendor Management:

• Recommend methods for monitoring KPIs and confirming delivery/work according to requirements.
• Supervise the review of vendors’ performance and implement recommendations.
• Participate in progress review meetings covering contract milestones, changes, trends, current or potential issues, etc.
• Give feedback to vendors with recommendations for improvements.

Other Procurement Functions:

• Perform any other procurement/contracts related duties as may be directed by the Procurement Manager.

Educational Qualifications

• HND / BSc
• Formal training courses in relevant functions such as purchasing & procurement management.

Skills and Abilities:

• Good time management skills
• Good team player
• Critical thinker and problem solver
• Ability to prioritize work effectively
• Strong negotiating skills
• Sense of ownership and accountability
• Good supervisory and people management skill
• Excellent written and oral communication skills.
• Strong influencing skills