Procurement Officer at Creative Associates International

PROGRAM DESCRIPTION

Funded by the U.S. Agency for International Development and in close partnership with federal partners and select Nigeria States (designated as legacy [Bauchi and Sokoto], launching (Adamawa) and technical assistance), the five-year Leveraging Education Assistance Resources in Nigeria (LEARN) project will support sustainable improvements in reading outcomes for first and second grade pupils. The goal of LEARN is to strengthen and scale early grade reading (EGR) best practice by ensuring that standards-based, context-appropriate assessment, materials, training, and administrative supports needed to improve literacy skills for P1-2 pupils are embedded within the federal policy, funding, and monitoring frameworks, and state and local authorities have the implementation protocols, capacity, and resources to carry out and sustain standards-based, data-driven EGR reform. The project objective is to instill ownership in and build capacity of school-community, local, state, and federal systems to establish a base for adequate, consistent data-driven funding, monitoring and performance that increase the equity, inclusion, and wellbeing necessary to achieve sustained EGR gains. LEARN will therefore be building on lessons learned from prior Nigeria reading programs to introduce a flexible, cost- efficient EGR intervention model that can be tailored to state contexts.

Responsibilities

The Procurement Officer will provide support to the Procurement Manager with project procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.

Essential Duties:

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following USAID and Creative policies and local law.
• Supervise and verify the procurement of materials according to the needs of the project.
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Ensure prompt update of the procurement files onto SharePoint.
• Support with review process of requisitions for procurement and invoices in ReQlogic.
• Process procurements according to respective rules and regulations.
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees.
• Verify deliveries are complete and done in a timely manner.
• Performs other related duties as assigned

Qualifications

Minimum Required Education & Experience, Skills and Abilities

• High School diploma required. BA/BS degree highly desired.
• At least 3 years of prior work experience (3+ years general work experience and including at least 2+ years of specific experience related to the position required. If supervising staff, must have at least 6+ months of supervisory experience).
• Experience with automated purchasing systems (such as ReQlogic);
• Demonstrated ability to perform complex tasks and to prioritize multiple projects;
• Ability to analyze budget line items for compliance with budget guidelines;
• Proven records maintenance and database management skills; and
• Speaking, writing and reading fluency in English required.
• Strong knowledge of USG procurement rules and regulations. 
• Strong ability to use and develop management and tracking systems.
• Excellent communication and interpersonal skills.  
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word;
• Advanced knowledge of Spoken and Written English required