Procurement Manager at MainOne

Responsibilities

• The Procurement Manager will coordinate the effective planning, development and implementation of policy and procurement strategies for spends across the organization in accordance with agreed annual performance targets. This includes acquiring resources within budget and facilitating communications between the teams in the various Departments and its providers in order to deliver products and services according to plan. He/she will also support the Procurement and Vendor Management team to plan, organize, direct, manage and evaluate the technical inventory management as well as vendor management activities of the company.
• Specifically, the Procurement Manager shall:
• Support the development and implementation of procurement strategies/contingency plans and ensure that strategies and plans are aligned with organizational objectives.
• Support the Procurement and Vendor Management functions in all aspect of purchasing, negotiations, strategy and process implementation for procurement of goods and services.
• Coordinate Procurement and Vendor Management operational activities with the team; develop resources to deliver business partner satisfaction and achievement of overall procurement and vendor management business and financial objectives.
• Ensure timely and smooth procurements to meet project timelines and maintain clear communication to relevant departments, ensuring smooth completion of projects.
• Work with business leaders to identify business needs and requirements, source, contract and procure needed goods and services from qualified suppliers.
• Develop and maintain effective long term relationships with suppliers.
• Carry-out periodic supplier performance review.
• Deliver competitive costs, within required timescale.
• Achieve cost savings against advised target.
• Ensure suppliers conform to service level agreements.
• Ensure that authorization processes are carried out correctly and in a timely manner and any queries arising are resolved quickly.
• Ensure that PO records system works properly and are promptly processed to meet the requests of internal customers.
• Maintain updated supplier master list.
• Ensure that sales order confirmations are requested where required from suppliers.
• Continuously develop systems and processes for procurement, vendor management, direct delivery, BOM, Logistics and attendant KPIs.
• Engage effectively with all business units to understand, review and specify requirements with a view to delivering promptly to support business needs.
• Identify, negotiate and realize cost saving initiatives that deliver value in the procurement of goods and services for the company.
• Track and report CAPEX and OPEX spend performances monthly.
• Supervise the management of technical equipment and consumables inventory to ensure availability of items required for projects, operations and customer provisioning.
• Monitor inventory levels, and trigger re-ordering of items to avoid stock-out; ensure accountability and track inventory items using manual (BIN Cards) and Microsoft Dynamics 365 ERP.
• Conduct periodic stock count and provide inventory report of stock position to the team bi-weekly.
• Support the management of Procurement risks through KPIs, risk register and review of process ensuring compliance with policy and best practice.
• Conduct periodic supplier/contractor performance evaluation for quality improvement and provide/discuss outcome with suppliers.
• Work with the Regulatory team in ensuring compliance with type-approving equipment procured with the regulatory authority; manage corporate governance and regulatory compliance procedures related to procurement.
• Work with the Legal team to negotiate terms of contracts and SLAs
• Coordinate documentations for importing equipment, liaise with Finance Operations and banks to process Form Ms, Pre Arrival Assessment Report (PAAR), customs duty/import taxes and ensure shipment of orders from offshore are cleared from customs and delivered promptly.
• Develop and maintain effective long term relationships with suppliers.
• Provide guidance to Procurement and Vendor Management staff through the implementation of policy and processes.
• Review the performance of individual team members and complete appraisals in accordance with the employee performance appraisal procedures and time schedules.
• Identify training requirements for team members, develop program to address knowledge gaps and to enrich knowledge repository within the department.

• Coordinate foreign transactions in terms of documentation review to ensure compliance with regulatory requirements, facilitate clearing of shipments from customs working with authorized agents, coordinate delivery logistics to desired locations.

Qualifications, Skills & Competencies

• Bachelor’s or Master’s degree in Business, Engineering, Economics, Supply Chain Management or related field with minimum of 10 years experience, with at least 7 years managing a team.
• Relevant professional certification (CIPS UK) an added advantage.
• Basic knowledge of Networking Essentials, specifically data networks
• Good knowledge of Procurement, Logistics and Supply Chain Management.
• Ability to manage and motivate suppliers
• Excellent sourcing and negotiation skills
• Excellent written, oral communication and numerical skills.
• Excellent interpersonal skill
• Data and financial analysis skills
• Strategic sourcing and demand planning ability
• Excellent methodical, organizational and systems development skills

Demands of the Job

• Strong leadership capabilities
• Knowledge of sourcing and procurement technique and dexterity in supply chain management
• Good knowledge of Microsoft Dynamics, Oracle or any other ERP system.
• Experience data analytics
• Ability to make decisions working with numbers.
• Project management capability from Procurement perspective.