Procurement, Admin, and Logistics (PAL) Assistant at Search For Common Ground’s International

Roles and Responsibilities:

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing and answering phones.
• Welcome guest and visitors at the reception.
• Keep tab of clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with supervisor.
• Facilitate purchase of office supplies. 
• Ensure that office equipment is kept in good condition.
• Support in management of petty cash.
• Work closely with vendor during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated on regular intervals

Core Competencies

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG.
• Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
• Treats all people fairly without favoritism and solves problems in collaborative ways.

Required Skills and Experience

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.

Qualification

• A minimum of HND / BA/ Bsc holder with a good knowledge of admin functions
• Previous experience as an Admin & Logistics Assistant or similar experience 
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;

Success Indicators?

We expect:

• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support. 
• Ability to stock and label office supplies and keep proper stock records to ensure ample supply to carry out duties. 
• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Required Competencies

• Attention to detail: The ability to process detailed information effectively and consistently
• Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
• Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
• Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
• Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness