Personal Assistant at Terra Developers

Job Summary

• As the Personal Assistant to the Managing Director (PA to MD) of our esteemed real estate company, you will play a pivotal role in providing comprehensive administrative and organizational support to the MD.
• This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks efficiently.

Responsibilities

• Organize and manage the MD's calendar, scheduling appointments, meetings, and events.
• Ensure the MD is well-prepared for all engagements by providing necessary documents and information.
• Handle all incoming and outgoing communications on behalf of the MD, including emails, calls, and correspondence.
• Draft, review, and proofread documents, presentations, and reports.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Ensure travel plans align with the MD's preferences and business requirements.
• Plan, coordinate, and attend meetings as required, preparing agendas and minutes.
• Follow up on action items and ensure timely completion.
• Maintain an organized filing system for documents, ensuring easy retrieval.
• Handle confidential information with discretion.
• Screen and prioritize calls, inquiries, and requests on behalf of the MD.
• Manage access to the MD's office, ensuring a smooth flow of communication.
• Act as a liaison between the MD and internal/external stakeholders.
• Build and maintain positive relationships with key contacts.
• Plan and coordinate corporate events, conferences, and special projects.
• Ensure seamless execution of events, from planning to post-event activities.
• Manage and track expenses, prepare reports, and reconcile credit card statements.
• Provide ad hoc support to the MD as needed, contributing to the overall efficiency of the executive office.

Education and Qualifications

• Bachelor's Degree in Business Administration, Secretarial Studies, or related field.
• Additional certifications in office management or executive assistance are a plus.

Requirements:

• 3 years of Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Discretion in handling confidential information.
• Proficient in office software and technology.