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Nuru Nigeria is a locally Led NGO with affiliates in the US, Kenya, Ethiopia and Burkina Faso. Nuru equips local leaders with tools and knowledge to lead their communities out of extreme poverty by integrating impact programs that address the most prevalent and fundamental challenges of extreme poverty around four areas of need: Hunger, Inability to Cope with Financial Shocks, Preventable Disease and Death, Lack of Access to Quality Education for Children.
Organization Background:
Nuru Nigeria is a local NGO with affiliates in the US, Kenya, and Ethiopia. Our mission is to build resilience corridors of strong, locally owned farmer cooperatives driving profitable livelihoods in vulnerable communities of the Northeast. Nuru Nigeria prioritizes the smallholder farmers it serves and works to cultivate lasting meaningful choices through a community-led, community-driven and community-sustained livelihood programs across the agriculture value chain.
The Payroll Officer is a key member of the Admin team. She/he will assist the HR/Admin Manager (HAM) with financial, accounting and budgeting support. She/he will maintain accurate financial, accounting, and payroll records in compliance with USAID rules and regulations, and assist with financial reporting, other related duties.
Key Working Relationships:
Position Reports to: Human Resources/Admin Manager
Responsibilities
Description:
- Responsible for the preparation and processing of payroll for all National employees with information received from the field.
- Review and ensure the accuracy of approved timesheets; track and deduct all and other statutory payroll deductions.
- Responsible for the coordination efforts between payroll, human resources, Finance, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labour " home" work, overtime, leave balances, headcount, and Pension contribution reports are accurate).
- Monitor submissions of approved timesheets, and ensure valid data transfers to/from payroll service.
- Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to Nuru Nigeria Policy including compliance with federal/state/local regulation.
- Calculating and preparing payment requests by cash, cheque or electronic transfer for Staff benefits and relocation allowance.
- Deducting tax and national insurance payments.
- Calculating Acting Pay and pay increases.
- Maintaining payroll operations by following Nuru Nigeria policies and procedures.
- Answering staff queries about timesheets or pay slips.
- Coordinate with Finance Department to make sure accurate payments are made,
- Serves as the primary point of contact for payroll matters and liaises with other departments and individuals on operational and programmatic matters concerning the Payroll.
- To maintain confidentiality and professional ethics for all personnel paperwork, records, and issues pertaining to staff in the Field Office.
- Perform other duties as needed or requested by the HR/Admin Manage
Key Performance Measures
- Running of payroll.
- Advise & recovery of payments and deductions from subsidiaries.
- Remittance of statutory deductions - PAYE, Pension, NHF & NSITF.
- Providing support to the Finance and Operations Manager.
- Monitoring/resolution of remedy requests to prevent escalations.
Qualifications
- Degree in Human Resource Management / Business Administration / Accounting required.
- 2 plus years’ experience in Payroll Management performing all payroll functions.
- Excellent skills using MS Word, Excel, Access, and Internet Explorer.
- Strong skills in using and understanding the flow of transactions in an integrated and automated payroll accounting system.
- Ability to maintain confidentiality and exercise extreme discretion.
- Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy.
- Strong organizational skills, and the ability to work under pressure.
- Ability to handle and prioritize multiple tasks and meet all deadlines
Skills and Abilities:
- Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook.
- Must be detail-oriented and able to work independently with minimal supervision.
- Excellent interpersonal, organizational, communication and time management skills.
- Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by the deadline.
- Strong oral and written communication skills.
- Honest, reliable and trustworthy.
- Fluency in spoken and written English and Hausa.
- Ability to work under pressure.
- Ability to maintain the highest degree of discretion and confidentiality.
- Willing to adhere to and carry out the Nuru Nigeria rules.
- Confidence with numbers.
- A high level of accuracy and attention to detail.
- Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
- Organizing and coordinating skills.
- Excellent verbal and written communication skills.
- Able to cope with basic living conditions during a field trip.
Key Working Relationships:
Position Reports to HR/Admin Manager
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