Office Administrator at Kloverharris Limited

RESPONSIBILITIES

• Provide comprehensive administrative support, including managing phone calls, emails, and scheduling appointments.
• Maintain organized filing systems for documents, records, and correspondence to ensure easy retrieval.
• Schedule and coordinate meetings, conferences, and events, ensuring seamless logistics and timely communication.
• Assist with HR tasks such as onboarding, maintaining employee records, and coordinating training sessions.
• Monitor and replenish office supplies, ensuring a well-stocked and efficient working environment.
• Draft and proofread correspondence, reports, and other documents with attention to detail and accuracy.
• Act as a liaison between different departments, handling internal and external communication professionally.
• Coordinate travel arrangements for staff, including booking flights, accommodations, and creating itineraries.
• Organize and coordinate office events, celebrations, and team-building activities.
• Utilize office software and tools proficiently, including word processing, spreadsheet, and presentation applications

EDUCATION AND QUALIFICATIONS

• BSc/HND in business administration or related field.

REQUIREMENTS AND SKILLS

• Minimum of 6years of experience in an office administration role
• Strong organizational and multitasking abilities to handle various responsibilities efficiently.
• Excellent written and verbal communication skills for effective interaction with team members and external contacts.
• Attention to detail is crucial for maintaining accurate records and producing high-quality documents
• Proficient in using office software (Microsoft Office, Google Workspace) and other relevant tools.
• Ability to adapt to changing priorities and work effectively in a dynamic office environment.
• Collaborative mindset with the ability to work well in a team and provide support as needed.
• Efficiently prioritize tasks and manage time to meet deadlines.
• Ability to identify and resolve issues independently or collaboratively.
• Provide excellent customer service to both internal and external stakeholders.
• Handle sensitive information with confidentiality and discretion.