Office Administrator at Breakthrough Ally

• In this role, you'll contribute to three crucial areas: Visa Sponsorship Management, HR Management, and Office Administration.
• As the linchpin of their operations, you will focus on ensuring visa compliance, managing HR functions, and maintaining the overall efficiency of our business.
• Exceptional communication and collaboration skills with clients, staff, families, and healthcare professionals are pivotal for success.

Key Responsibilities:

Visa Sponsorship Management:

• Collaborate with UK immigration lawyers.
• Liaise with international healthcare recruiters.
• Recruit international carers for New Shepherd Care.
• Ensure government sponsorship compliance.
• Conduct comprehensive vetting of international candidates.
• Supervise the transition of new international staff.

HR Management:

• Complete required documentation in compliance with policies.
• Report concerns to the Director.
• Recruit and vet staff members.
• Attend mandatory training events.
• Create care plans using the Birdie platform.

Office Administration:

• Complete risk assessments.
• Provide guidance for effective and safe care.
• Manage the WhatsApp group and organize team outings.
• Audit Birdie notes, staff, and client files.
• Guide sponsored staff around the area.
• Organize transportation for new staff arrivals.
• Handling emergency on-call issues, including covering calls directly or indirectly in case of Care Worker absences.
• Recording emergency calls and conveying information to the appropriate parties.
• Perform additional office administrative tasks as required.

Requirements:

• Fluent English (Mandatory).
• Background in Healthcare, Business, Legal, or Administration (Desirable).
• Undergraduate Degree with a 2:1 or above (Mandatory).
• Proficiency in Microsoft Office and Windows 11 (Mandatory).
• Full Driving License (Mandatory).
• Advanced Care Planning Level 2 (Training provided).
• Care Certificate, Medication Level 2, Moving & Handling Level 2 (Training provided).