Logistics Manager at BIC Nigeria

Job Description

• The primary location of the job is Sagamu where the main warehouse located. This is where, at least, 70% of time the successful candidate is expected to be spent.

Principal Accountabilities:

Warehouse Operations Management:

• Manage end to end warehousing operations which includes all inbound and outbound activities of finished goods and POSM items
• Ensures daily stock movement from production physically and on ERP system
• Owns and manages all warehouse assets and equipment, drive asset utilization and maintenance
• Ensure regular communication with factory production team, customer service teams, finance teams on issues relating inventory management as it might impact on sales
• Work with S&D supply planner to plans stock movement within warehouses to meet daily sales need.
• Implement and drive compliance to FIFO/FEFO policy in the warehouse
• Ensure process in place to ensure product traceability is in place
• Adhere to all BIC and regulatory standard as related to storage, handling, and distribution of our goods
• Drive QHSE policy and compliance in the warehouse operations, ensuring reporting, training, and adherence to BIC safety standards always.
• Optimize warehouse spaces through adherence to product stacking configuration and arrangement within the warehouse
• Participate in yearly and every 3- years operating plan exercise with input on warehouse capacity forecast

KPI’s: GR within 24 hours, Safety incidence, warehouse handling damages, Lost Sales, Back orders, Returns rate (for domestic customers), MHE reliability and availability, Asset utilization, 100% FEFO compliance

Inventory Control:

• Shares daily inventory report (inclusive of POSMs) showing the quantity, values, availability, covers, and risk with the commercial and manufacturing teams
• Leads cycle counting activities in the warehouses, including overseeing the activities of 3PL partner warehouses
• Drives up to date inventory accuracy by ensuring BIN CARDS are updated real time
• Implement stock control policy in line with BIC inventory control guideline and drive execution for stock accuracy
• Conduct and report cyclic counting result on regular basis
• Plan, lead, conduct, and report monthly, quarterly, and yearly stock counting exercises according to guidelines
• Provide root cause and GAP analysis for all inventory stock variances within 24 of discovery
• Follow up with all necessary stakeholders and approvals to regularize inventory as soon as possible
• Drive FIFO/FEFO compliance as applicable
• Monitors and cleans GIT always. Local GIT not to age above 24 hours. Import GIT not aging more than 3 months
• Flags SLOB and damages proactively to the business regularly, works with S&I planner to list and report as an ongoing basis
• Drive inventory actions plans to improve inventory accuracy and health

KPI’s: FEFO/FIFO compliance, GIT Aging, IRA%, OOS due to warehouse and Logistics

Logistics Management:

• Provides all logistics needs of the function regarding freight out to customers and inter-warehouse transfers as well for Finished goods, POSM, Gifts and other related items in support of sales.
• Plans and shares daily truck allocations for customers’ orders dispatches using the customer service shipment plans
• Daily follow ups with 3PL partners for the provision of trucks to load and deliver customers’ orders
• Plans, review and aligns monthly and weekly truck need forecast and ensure truck provision meets forecast
• Monitors and review transport companies’ performance regularly with 3PL partners and Procurement
• Design load planning tools to manage the vehicle fill rates, hence, improve FRDC.
• Establish and regularly update distribution route mapping for efficient deliveries
• Reviews and recommends transporters and 3PL partners invoices for management action
• Implement continuous improvement initiatives/projects with the objective to streamline the process and drive efficiency

KPI’s: 3PL invoice POT, Monthly phasing, Supply gap/Hit, Added value OOS

People Management:

• Managing a team of 10 people (2 FTE direct reports and owned truck drivers)
• Provide technical functional leadership to the local team to deliver superior customer service and optimize cost
• Define and maintain team structure, roles, and responsibilities. Analyze long term capacity of warehouse and logistics teams and plan accordingly.
• Responsible for engagement, development, and growth of the warehouse supervisors and FLT operators
• Manages reports performance and reward system. Develop SMART goals for the team and in line with bigger business goal.

Cost Management:

• Manage the FRDC for the country: Freight and distribution cost
• Monitor and report on monthly basis the FRDS performance as well as the outlook
• Own the country program to continuously drive warehousing and logistics cost performance through improvement ideas
• Ensure quality input to the OP exercise on yearly basis

Qualifications:

• Minimum Bachelors’ qualification in Engineering, Management Sciences or Supply Chain related courses. Professional Certificate in logistics and supply chain is Mandatory if background is in other areas.
• At least 4 years of experiences managing Warehouse and Logistics activities for FMCG with a sizeable fleet size.
• At least 1 year experience managing 3PL partners for warehousing and distribution.
• Data Savvy
• Collaborative skills
• Result oriented individual.
• Customer centric individual
• Intermediate Microsoft Excel and packages knowledge