Human Resources and Administrative Officer at First Step Action for Children Initiative

Purpose of Assignment

• To provide a professional and efficient HR function at local Field Office level, covering all aspects from: project implementation, maintenance of in-house HR systems and personnel files/documentation, managing the recruitment cycle, employee relations and best practice in line with FSACI values, health and safety, legislation and audit requirements, in order to ensure delivery of FSACI’s HR strategy

Recruitment, Onboarding and Offboarding:

• To ensure the smooth running of the full recruitment cycle; placing job adverts, liaising with recruitment agencies, preparing a shortlist of candidates, arranging interviews, issuing offer letters and employee contracts and undertaking all required pre-employment checks, ensuring all new-starter paperwork is completed.
• Facilitate the onboarding process for new hires, ensuring a smooth integration into the organization.
• Draft and administer all aspects of employee documentation by submitting changes to employee terms and conditions, maternity, paternity, pensions etc., to ensure employee and employer needs are met.
• Effectively monitor, maintain and update employee personnel data and files including hard copy files, such as training records, holidays, absences, timesheets, appraisals, employee feedback etc. to ensure compliance in with FSACI HR policy
• Lead the HR function throughout the implementation of projects as required by actively participating in planning for the successful implementation of the project.
• Manages staff separations (departures, exit interviews)
• Provide payroll support by collating monthly Payroll updates, liaising with the Finance department for updates, making necessary benefits/deduction calculations to ensure a smooth Payroll process so that staff are paid correctly and on time.

Requirements

• Candidates should possess Bachelor's Degrees with 5+ years relevant work experience.