HOIO – JBTF Project officer EO at British High Commission

Main purpose of job:

The main function of this post is to manage the Joint Border Task Force Project and provide administrative support to Home Office International Operations officers and menders who have overall responsibility for the Joint Border Task Force, based in the Deputy British High Commission in Lagos.

The role will be specifically to maintain and update the administrative records, manage a monthly budget of N1.5M and spreadsheets and other ancillary duties in support of Home Office International Operations Joint Border Task Force project team. Assist relationship management through performance monitoring, dealing with internal correspondence, daily procurement management and undertaking monthly budget analysis. Stakeholder engagement at the Joint Border Task Force, Benin, Kano and the International Airport in Lagos.

Roles and responsibilities:

To provide business support to Home Office International Operations Joint Border Task Force project team, as directed by a HOIO manager

Duties and Responsibilities

• Support the HOIO JBTF Project Lead and HOIO Regional Manager
• Maintaining records of NAPTIP training, polygraphing records and asset management
• Maintain and update accurate financial records in support of HOIO JBTF and FCO budget management and procurement processes.
• Maintenance and accurate recording of monthly/annual budgets
• Management of maintenance of HOIO funded NAPTIP vehicles, insurance and monthly checks/repairs
• Procurement of all consumables for the JBTF project
• Co-ordinate and deliver effective administrative to HOIO JBTF Project Team. Include booking flights and accommodation and providing logistical support to training events, workshops and conferences.
• Arrange and assist HOIO JBTF Project lead in arranging and delivering of training to NAPTIP
• Direct liaison with key stakeholder NAPTIP
• Preparing official letters, recording meetings and arranging calls.
• Office and asset management
• Manage key stakeholder relationships

Essential qualifications, skills and experience 

• Excellent oral and written communication skills
• Ability to quickly and accurately input data and have a good knowledge of spreadsheets
• Good attention to detail
• The successful candidate will demonstrate the ability to work effectively within a team
• Experience in Finance and administrative work in a similar environment
• Excellent hands-on knowledge of Microsoft Excel and other Microsoft Office software
• Good analytical and team-working skills
• Ability to multi-task and support multi-faceted teams in a shared environment
• Ability to effectively communicate with internal and external stakeholders, verbally and in writing
• Precision in implementing tasks, meticulous attention to detail.

Desirable qualifications, skills and experience 

• Familiar with Firecrest, Echo, FCO and HOIO systems

Required behaviours 

• Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together