HoD Procurement at Action Against Hunger | ACF-International

RESPONSIBILITIES

The Deputy HoD is responsible to:

Contribute to the definition, implementation and revisions of mission procurement strategies

• Define the procurement strategies of the mission under the supervision of the Head of the Logistics Department 
• Drive and implementing sourcing strategies with employees and ACF departments
• Provide advice to other departments on their purchasing activities
• Represent the ACF mission externally for procurement issues and develop its network for exchange of information and best practices.
• Develop a responsible purchasing approach, in particular by identifying environmental criteria in our selection processes.
• Assist applicants in the preparation of their specifications and/or technical specifications
• Dissemination of consultations and Calls for Tender 
• Receipt and analysis of tenders 
• Negotiation with suppliers
• Selection of suppliers corresponding to ACF needs, in terms of cost, quality, deadlines and services
• Drafting of contracts and framework agreements and their amendments

Coordinate mission procurement activities

• Ensure the facilitation and production of the mission’s PPP (Project Procurement Planning).
• Perform market analysis and supplier sourcing of identified strategic markets.
• Publish annually CFIs (Calls for Expressions of Interest) for targeted markets
• Conduct audits and supplier monitoring visits to capitalize and monitor our portfolios.
• Coordinate with ACF bases and departments, supplier ACF pre-qualifications
• Monitoring and development of ACF logistics department partnerships. 
• Analyze the appetite and purchasing maturity of its contacts, adjust and structure its modes and levels of involvement (lead/support & advice/co-lead)
• Train logistics and program teams on their procurement activities

Ensure compliance of purchasing activities in compliance with ACF and relevant donors procedures.

• Ensure that employees comply with ACF’s procurement policy, strategy, procedures and tools
• Prevent and manage any non-conformity of the mission’s procurement processes, particularly in relation to our quality assurance.
• Identifying the risks of fraud and corruption in its activity and implementing preventive and control actions
• Raising employees' awareness of the risks of fraud and corruption
• Implementation and follow-up of recommendations following controls and audits

Guarantee the procurement performance on the mission

• Identify, track and propose possible optimizations for strategic sourcing
• Ensure and develop strategic supplier relationships, ensuring supplier performance.
• Constantly monitoring purchasing trends (changes in the business line, purchasing tools, etc.), 
• Develop and monitor purchasing performance indicators 
• Regularly canvass the market to enrich the supplier portfolio (via other NGOs, field visit, internet search, etc.)
• Ensure proper management of the LINK software during the assignment:
• Being the LINK point of contact with headquarters (under the supervision of the Logistics HOD)
• Informing the LINK team at HQ of software malfunctions and inconsistencies
• Provide adequate training to all newcomers/users of the software (applicants, logistics users)
• Support users by guiding them through the available materials (LINK video, user guides, PPT file)
• Support users when they encounter unusual situations with the software on how to solve them
• Manage LINK data (delivery locations, local markets, local suppliers, taxes...)

REQUESTED PROFILE

• A Bachelor degree in Business Administration OR Logistics OR Purchasing and Supply.
• Certification in CIPS, Supply or Logistics desirable.
• Min 3 years’ extensive experience in procurement and/or logistics capacity management and coordination, preferably in Humanitarian or development work;
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs;
• Excellent people management skills combined with the ability and desire to further develop staff capacity;
• Strong Organization and management skills combined with the ability to coordinate a diverse range of people and responsibilities;