Grants Management Officer at Society for Family Health (SFH)

The Grants Management Officer will provide essential grant management support to the Grants Manager in delivering quality programs in line with SFH’s strategy and Plan of Action. 

Job-role:   

• Support in coordinating, and monitoring the implementation of donor funded projects and programs. 
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures. 
• Ensure projects are implemented in compliance with SFH guidelines and donor regulations. 
• Coordinate grant audit exercises.  
• Coordinate meetings to review project progress.  
• Ensure proper closeout of projects. 
• Support project managers to prepare annual grants budgets for projects. 
• Support the assessments of partner/grantee organisations. 
• Review partner budget and provide support and guidance where applicable. 
• Support in training staff and partners on donor policies, rules and regulations. 
• Conduct and document regular partner visits to ensure compliance with grant agreement. 
• Monitor and track grants-related performance metrics. 
• Manage assigned portfolios, in collaboration with the program team and finance team. 
• Maintain a grant tracking system to monitor grant activities and progress.  
• Ensure grant management procedures are followed and donor compliance requirements are met. 
• Support budget preparation, modification and reflect same on the SAP system. 
• Review and ensure donor reports are timely and accurate. Maintain monthly reporting compliance tracker for assigned portfolios. 
• Ensure timely set-up of grants in SAP system and monitor compliance. 
• Maintain and update grant files  
• Document and share key compliance issues internally and partners setting ground for compliance management 

Qualifications/Experience 

• Education  Bsc. Accounting or any related Social Science course  
• Postgraduate degree will be an advantage   
• Professional certification such as ACA/ACCA/CGMA certification will be an advantage   
• Minimum of four years’ prior experience working in project and/or grants management 
• Experience with donor funding regulations, procedures and reporting requirements 
• Experience in developing and interpreting donor budgets. 
• Ability to maintain strong internal controls and high ethical standards. 
• Strong analytical skills  
• Good research, negotiation and problem-solving skills                                                                                                         

Other Requirements

• Willingness to travel occasionally, as needed.
•  Adherence to the organization’s code of conduct and values