Finance and Admin Officer at Grassroots Lifesaving Outreach (LESGO)

Job Overview

The Finance and Administration Officer will be responsible for leading, managing, tracking, and reporting on financial management and tracking of activities implemented under LESGO’s Financing Program.
Qualifications and Requirements

BS / BA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 2 – 5 years relevant experience or MS / MA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.

Minimum of 3 years of supervisory experience in office management and administration.

Skills;

• Knowledge of local and donor contractual requirements and regulations
• Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices.
• Budget development skills with multi-funding sources and general ledger skills.
• Relevant software skills include automated accounting software database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report on variances and status on regular basis.
• Work independently with initiative to manage high-volume workflow.
• Routine coordination with employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial, and related management information.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure in difficult situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying, and analyzing financial data.
• Must exhibit high levels of professionalism, integrity, and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.

Key Responsibilities

• Financial Management: Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with LESGO’s finance and accounting policies and procedures
• Administrative Management: Prepare and process all administrative documents including correspondences, coordinate office staff activities in accordance with LESGO’s Administrative policies and procedures
• Ensure timely submission of monthly requests, reconciliations, and financial statement reports
• Maintain accurate bank records of cash withdrawals and deposits.
• Ensure efficient payments and disbursements according to approved policy and procedures
• Provide administrative, logistical, and procurement support to the team, including payment to events participants, transportation and accommodation arrangements, and ongoing operations
• Follow up on issues raised by the Finance and Grants Teams to ensure compliance and resolution
• Other duties related to logistics and procurement, as assigned by the Project Manager

Budget Management

• Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g., organizing invoices, checks, & other financials) and preparing financial/funding reports, when deemed necessary.
• Work with the program team to ensure budget compliance.
• Administration and activity management
• Ensure proper function of logistical operations including travel & events organization
• Ensure proper function of archive and documentation system
• Ensure maintenance of up-to-date register of assets
• Work with the program team to forecast financial transaction needs and support in identification and recruitment of vendors based on project rules and regulations.
• Lead interactions with external vendors.
• Participate in virtual/in-person periodic check-ins with the management team, finance and grants team and other partners, as required.
• Provide technical support on the recruitment and management of staff, including developing Terms of Reference (ToRs), staffing plan, participate in recruitment processes and performance evaluations where applicable.