Executive Assistant at Wellspring College

We are looking to recruit an Executive Assistant that will provide personalized secretarial and administrative support in a well-organized and timely manner. Duties will include responding to emails / phone calls, scheduling meetings, managing events/projects, access control, preparing reports and presentations amongst other things.

Job Description

•  Act as the point of contact between the executive and internal/external clients.
•  Screen and direct phone calls and distribute correspondence.
•  Handle requests and queries appropriately
•  Manage diary and schedule meetings and appointments
•  Make travel arrangements when required.
•  Take dictation and minutes.
•  Produce reports, presentations and briefs.
•  Devise and maintain an office filing system.

Requirements:

• Minimum of a Bachelor’s degree Secretarial Administration, English, Mass Communication or any other related discipline.
• Minimum of 5 years proven work experience as an Executive Assistant
• Excellent verbal and written communications skills
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest work tools and applications
• Ability to multitask and prioritize daily workload