Executive Assistant to the Director at The People Practice

• Our client, a prominent Family Office, is looking to hire an Executive Assistant to the Director provide strategic leadership and operational excellence in support of the Director.
• This multifaceted role includes overseeing the overall functioning of the Office, facilitating creative initiatives, managing resources, ensuring seamless stakeholder engagement, instituting robust systems and processes, and managing a team.
• The Executive Assistant will also serve as a representative of the Director and oversee travel and logistics, making informed decisions in the Director's absence.

Responsibilities

Strategic Oversight:

• Contribute to the development and execution of strategic plans and initiatives that align with the Office’s long-term vision and objectives.
• Establish and oversee systems and processes to ensure the implementation of strategies and long-term planning.

Financial Stewardship:

• Oversee the Office’s budget and ensure meticulous financial record-keeping, managing both income and expenses.
• Implement financial management systems to improve decision-making and resource allocation.

Operational Leadership:

• Implement and optimise efficient systems and processes for day-to-day administrative tasks, including scheduling, correspondence, and document management.
• Ensure compliance with employment laws and regulations, overseeing staffing needs, recruitment, and training of employees and volunteers.
• Lead and manage a team of professionals, providing direction, guidance, and support.

Project and Campaign Management:

• Collaborate on creative projects, campaigns, initiatives, and events, infusing innovative thinking into all activities.
• Develop and implement systems for project management, tracking, and reporting.
• Stakeholder Engagement:
• Cultivate and maintain relationships with key stakeholders, including government officials, religious leaders, and industry luminaries.
• Establish communication systems to facilitate open and productive cooperation among various stakeholders.

Travel and Logistics:

• Oversee all travel arrangements, including itineraries, accommodation, and transportation for domestic and international travel.
• Implement logistics systems to ensure the smooth execution of travel plans.
• Representational Duties:
• Act as the official representative of the Director at meetings and events, effectively conveying the Director's vision and objectives.
• Develop a system for maintaining consistency and alignment in representation.

 Decision-Making Authority:

• Make informed decisions on behalf of the Director during their absence, demonstrating sound judgment and adherence to the Office’s values and principles.

Qualifications

• Bachelor's degree in a relevant field.
• Proven experience in strategy and administration, with a focus on strategic functions in leadership or senior management roles.
• Familiarity with financial management principles and financial stewardship.
• Knowledge of legal and regulatory requirements.

Must have skills

• Exceptional organisational and time management skills. 
• Strong interpersonal and communication skills to engage with diverse stakeholders. 
• A deep commitment to the values and principles of the Office, including unwavering confidentiality and integrity. 
• An ability to adapt to evolving priorities and excel in a dynamic environment. 
• A strategic mindset that guides all tasks and decisions towards long-term objectives. 
• Proficiency in managing complex projects and diverse teams. 
• A patient and diplomatic approach to interactions, particularly when dealing with various stakeholders and challenges.

Required Attributes

• The Executive Assistant will not only contribute to strategic decision-making and stakeholder management but will also institute robust systems and processes and provide leadership for a team.
• This role is integral to realising the Office’s long-term goals, maintaining high operational standards, and achieving sustainable success.