Executive Assistant (Providing Technical Business Support to the Office of The MD / CEO) at Divitiae Limited

Description 

• Our client, a world-class, innovation-led and technology-driven knowledge organization, is searching for a technologically savvy professional who will support the MD/CEO by delivering project management, writing and editing, research, and high-level administrative support services.

Responsibilities

• Manages internal and external special projects in coordination with other departments and/or organizations.
• Researches and prepares materials, policy briefings, talking points, speech drafts or presentations for the MD/CEO’s portfolio.
• Schedule, prepare materials and notes, and ensure follow-up for various stakeholder meetings including staff, Board, or other meetings.
• Drafts and edits various documents including internal/external correspondence. Creates and maintains files, reviews draft and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Participates in meetings, taskforces, and workgroups both internally and externally on behalf of the MD/CEO.
• Assumes responsibility, in the MD/CEO’s absence, for ensuring requests for action or information, which would normally receive the MD/CEO’s attention are made known to responsible managers or personnel who can satisfy the request. Monitors resulting activity for purposes of briefing the MD/CEO.
• Provides analytical and specialized administrative support to relieve Executive of and/or assist with complex details and advanced administrative duties.
• Assists in coordinating activities between the firm and various outside parties including corporations, non-profit organizations, foundations, sub-grant recipients, and local and state elected officials.
• May assist with the preparation of regular operational reports
• Makes high-level contacts of a complex nature inside and outside of the organization.
• Keeps abreast of the Executive’s immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention, and corrects course as appropriate.
• Be the champion of the MD/CEO’s brand management with the direct management of the MD/CEO’s public engagement activities by:
  • Ensuring the coordination of the MD/CEO’s social media platforms,
  • Managing weekly aggregation insights of the industry happenings that benefit the
  • MD/CEO’s function
  • Managing weekly aggregation of the projects of the company, providing strategic updates to the MD/CEO for coordinated and informed decisions.

Qualification and experience

• University Degree / HND
• Project management certification
• MSC/MBA will be an added advantage
• 7+ years’ experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team.
• Significant Project Management experience on behalf of senior executives
• Providing Technical Business Support to the Office of The MD/CEO