Executive Assistant at Maurice Xandra Solutions

Job Summary

• We are looking for a proactive and highly organized Executive Assistant to provide exceptional administrative support to the CEO.
• The ideal candidate will be resourceful, detail-oriented, and able to anticipate the needs of the CEO. This role requires excellent communication and presentation skills, impeccable attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage complex calendars and schedules, including coordinating meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and diplomacy at all times.
• Gives advice on business matters and making important decisions as well as speaking on behalf of the CEO.
• Prepare and organize documents, presentations, and reports for executive meetings and presentations.
• Conduct research and compile information as needed to support executive decision-making and project management.
• Able to understand the business upon introduction and attend conferences, seminars on behalf of the CEO.
• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and follow-up.
• Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability to changing priorities.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Provide administrative support to other team members and departments as needed.

Preferred Qualifications and Skills

• Bachelor’s degree and a minimum of 3 years’ experience in related field.
• Excellent communication skills both written and verbal, with the ability to interact professionally with individuals at all levels, and critical thinking abilities.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong attention to details and accuracy in all work tasks.
• Strong Networking and presentation skills.