Executive Assistant at Kloverharris Limited

Job Description:

• We are seeking an organized, detail-oriented, and highly motivated Executive Assistant to provide comprehensive administrative support to our Chief Executive Officer (CEO).
• As an integral part of our executive team, you will play a pivotal role in managing the CEO's calendar, handling confidential information, and ensuring the smooth operation of their daily activities.

Key Responsibilities:

• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Prioritize and manage incoming emails, calls, and correspondence.
• Screen incoming calls and determine their urgency and importance.
• Draft and prepare correspondence, including emails, letters, and presentations.
• Take accurate and comprehensive notes during meetings and prepare minutes.
• Conduct research and gather information as requested by the CEO.
• Manage travel arrangements, including flights, accommodation, and ground transportation.
• Coordinate events and speaking engagements for the CEO.
• Implement and maintain administrative systems and procedures.
• Manage databases and filing systems to ensure efficient recordkeeping.
• Provide reminders to the CEO of important tasks, deadlines, and commitments.

Qualifications:

• Bachelor's Degree with a minimum of Second Class Upper.
• Minimum of Four (4) years’ experience as an Executive Assistant or in a related administrative role
• Proven ability to prioritize, multitask, and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills with the ability to adapt communication style to suit different audiences.
• Strong organizational and time management skills with the ability to work independently and meet deadlines.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain confidentiality and discretion when handling sensitive information.
• Experience working in a fast-paced, demanding environment.
• Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
• Strong attention to detail and a commitment to accuracy
• Experience with travel management and event planning