Executive Assistant at DO.II Designs Limited

Job Summary

• To provide high-level professional administrative support to the Chief Executive Officer through sustained quality service delivery

Role Specific Goal:

• Compliance with CE’s instruction
• Coordinate the administrative itinerary of the CE in a timely and professional manner

KEY ROLES & RESPONSIBILITIES

• To provide high-level administrative support to the Chief Executive in a proactive and effective manner
• To manage an efficient diary system
• To act as a liaison between the Office of the Chief Executives and all other departments in the Company
• Work flexibly to support the Chief Executive as required
• Review all documents submitted to the CE (including Monthly essentials)
• Manage/ follow up on the task list as assigned by the Chief Executive
• Taking and acting upon telephone/email correspondence
• Receive visitors/ clients on behalf of the Chief Executive
• Handling all the Chief Executive’s messages in her absence and notifying her of the same
• Handling all travel arrangements, purchase of tickets, and hotel booking for the Chief Executive
• Handling the Chief Executive’s records and filing system, including contractual and highly confidential matters
• General secretarial duties for the Chief Executive
• Other duties as appropriate to the job role
• Other duties as may be assigned by the Chief Executive

REQUIREMENTS AND QUALIFICATIONS 

• B.Sc. in a Business or Social science discipline
• A higher degree/certification is an added advantage
• Minimum 3 years relevant experience
• Proven experience as an executive assistant.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Strong written and verbal communication skills 
• Adaptability to changing priorities and a fast-paced environment
• Attention to detail and accuracy
• Excellent organizational and time management skills
• Good interpersonal skills and the ability to work effectively with different units
• Effective analytical skills
• Ability to work independently and anticipate needs