Estimating Manager at Prezicon Limited

Job Responsibilities and Functions

• The Estimating Manager will oversee the analysis of the calls for tenders, the costing and the preparation of the technical and commercial proposals, in accordance with the norms and specifications and the expectations of the client.
• As a Project Cost Controller, he should use cost estimation, project-based information, financial data, budgets and costs to accurately evaluate project costs and ensures that costs are maintained within budgetary limits.
• The Project cost controller monitors the financial progress of a project, computes on site operating fixed and variable project costs and compares such costs to budgets for proactive cost control reporting to the Project management team and executive management

Main Responsibilities

• Responsible for material take off and quantity estimation transmitted through BOQ by the client.
• Analyze all documents transmitted by client, context of the bid, their impact on the estimation and hypothesis to be taken.
• Should request quickly mandatory missing documents from client, as well as all clarifications needed.
• Inform Managing Director and commercial team about major points in the bid.
• Responsible for estimation related to all activities performed locally (painting, insulation, fireproofing, scaffolding, rope access, etc.)
• In charge of planning, cash curve, capex needed, organization chart during estimation.
• Cooperate with operation team regarding productivity ratio to be applied, organization to be considered with cost impact.
• Cooperate with all departments when needed to have the correct info, make sure all fields are covered (HR, QHSE, local content, legal and finance aspects, admin…)
• Make sure offer is compliant with the local content.
• Forward terms and conditions of client to Prezicon or Africa legal officer for review and comment.
• Challenge ratio given, and costs, and propose the best offer.
• Prepare technical and commercial offer and submit them before the deadline.
• Submit all documentation and appendixes required by client
• Participate to client clarification meetings.
• Prepare summary presentation when needed for an efficient internal review before bid submission.
• Follow LOP bid review process of Altrad group.
• In case of project won, initiate a kickoff meeting with operation team and transfer properly assumptions, strategy and budget done during the estimation.
• Work under total confidentiality.
• Responsible for the control and monitoring of project total expenditure including verifying and checking of invoices to be charged to each project and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are justified, captured and properly recorded.
• Provide Project Cost estimation, planning & preliminary project budgets, and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc.
• Perform and manage project activity scheduling and monitoring
• Perform technical and commercial review of EPCI long time tenders (subcontractor’s quotations) for the preparation of Service agreements
• Prepare monthly project cost control report for the monitoring of the project activities on a daily basis and register all downtime, demobilizations, claims, consumptions and project related issues related to the project promptly to the project manager, Finance and management, to ensure that expenditures are kept within the project budget.
• Coordinate and work with the project management team to pro-actively resolve project issues promptly to ensure the delivery/completion of the project work
• Attend project meetings and discussions with the PMT and external clients
• Undertake any other ad-hoc duties as required by management.
• Maintains environmental, health and safety policies and program in line with Altrad goals.

HSE Responsibilities:

• Actively participate in HSE activities, including toolbox meetings and HSE meetings.
• Proactively Identify hazards and assess risks related to process activities.
• Involved in the identification of environmental aspects and impact, including the consideration of environmental impact as regards estimation and cost control.
• Identify and notify QHSE manager of any legal or other requirements, including update of applicable registers.
• Ensure the establishment of HSE objectives before February each year.
• Complies with all health, safety environmental as well as legal requirements to which Prezicon subscribes.
• Shall perform the duties of a trained first aider after undergoing requisite trainings
• Shall perform the duties of a trained fire fighter after undergoing requisite trainings.

QMS Responsibilities:

• Actively take part in QMS activities and processes
• Ensure Quality Objectives are set, tracked and monitored accordingly
• Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
• Ensure risks and opportunities are identified and established
• Ensure Stakeholder’s Matrix are established and updated as appropriate
• QMS conformance and customer focus promotion
• Determining opportunities for improvement.

Person Specification|
Education and Training

• BSc Degree in Engineering, Finance or Social Sciences with specialization in Project Management or Cost Control related training.
• Technically strong in project estimation, cost planning, scheduling, reporting, and writing ability.
• Knowledgeable in the use of MS Project, Privera Scheduling and SAP softwares is highly advantageous
• Demonstrates strong interpersonal, communication and presentation skills
• Strong analytical and problem-solving skills, Mature, proactive & resourceful
• Independent worker who is able to work well with others with minimal supervision.

Work Experience:

• Min of 10 years relevant experience and similar capacity in project cost estimation and project cost control preferably in Offshore Construction/EPCIC Industry, painting, insulation, fabrication/construction or oil and gas industry.

Competencies:

• Competencies and Interpersonal skill
• Ability to draw sound inferences from the information available; makes use of logic and creates/contribute to imaginative solutions.
• Co-operate and works well with others in the pursuit of team goals, sharing information and supporting others.
• Communicates orally in a clear, fluent, concise and appropriate way, which holds people's attention on both groups and in one-to-one situations, encouraging feedback as appropriate.
• Produces written communications (electronic or other methods) which are clear, fluent and concise, accessible and jargon-free and ensures information is available to others in an appropriate and accessible format.

Essential Skills:

• Fluent in oral and written communication
• Good presentation skills
• Good knowledge of Microsoft Office - word and PowerPoint, Excel,
• Good experience in Project management tools, Microsoft project /primavera.