Document Control Support / Document Control Specialist at Western Development Company Limited (WDCL)

Description 

• Provision of two dedicated staff with dedicated laptops for service support
• Discipline primarily involves Data Management and Document Control
• Development of Production Assets DC (Document Control), CMMS, and EDM processes
• Adherence to Engineering Information Specification (EIS) DEP 82.00.10.30-Gen and IM best practices

Data Management Responsibilities

• Develop, implement, manage, and define procedures for Maintenance Management Data Control
• Perform quality checks on CMMS data, including Asset Register, Maintenance Matrix, Job Routines, Task Lists, E-SPIRS, BOMs, RBI Study report, RCM, and Corrosion Management Data
• Implement Maintenance Integrity Execution using SAP Blueprint
• Ensure data compliance with EIS (Engineering Information Specification DEP 82.00.10.30-Gen)
• Maintain a central data repository system
• Define, develop, and implement data procedures
• Manage data migration throughout project phases up to handover to operations
• Update E-SPIR database and collaborate with coding team for spare parts coding
• Review Equipment data book and Operations and Maintenance manuals
• Develop contract scope of work for CMMS
• Interface with project execution team, Operations team, and various contractors
• Ensure completeness and correctness of data in P&ID, PEFS, Operations and Maintenance Manuals, Documents, and Drawings
• Serve as the project IT focal point, resolving IT issues and escalating to the help desk when necessary

Key Deliverables:

• Asset Register
• Maintenance Matrix
• Maintenance Job Routines
• E-SPIRS/BOM
• Corrosion Management System using PACER
• INTOOLS
• Asset Hierarchy Application (AHA4P)

Required Competencies

• Bachelor’s Degree or HND / BSc / BEng Degree in any discipline
• 2 – 5 years’ experience
• Proficiency in Microsoft desktop office suites (PowerPoint, Excel, Word, and Outlook)
• Proficient typing and editing skills
• Basic computer operation skills
• Experience in the oil and gas industry is an advantage
• Awareness of SAP, Primavera, and desktop publishing is an advantage
• Knowledge of recognized electronic document management systems is an advantage
• Ability to multitask effectively, including standing in for permit coordinators and admin support as needed
• Strong communication and teamworking skills
• Ability to work under tight deadlines and pressure
• Good organizational skills
• Flexibility and adaptability
• Ability to maintain cordial working relationships with colleagues and customers
• Problem-solving and analytical skills