Director, Finance and Administration at Association for Reproductive and Family Health (ARFH)

JOB DESCRIPTION

• Takes lead on proposal design and development. financial planning and budgeting. and provides guidance to program managers on same.
• Monitors cash flow and maintains adequate funds for project implementation.
• Prepares monthly financial reports (Trial balance, budget tracking, and project performance reports) to donors arid management use.
• Oversees all financial and management accounting operations of the project.
• Exercise independent discretion and judgment in continually exploiting opportunities for cost-cutting. cost-sharing and rational use of the project’s resources. and advise the Project Director
• Ensures the procurement process for materials and services adheres to organizational and donor policies, and inventory management.

SPECIFIC RESPONSIBILITIES

• Manages grant’s disbursement systems and works closely with contracts officers of donors to comply with terms and conditions of the grants.
• Conducts financial pre-award visits to potential sub-grantees to assess their managerial capability, and provides continuous technical assistance and training to sub-grantees and track their budget and expenditures.
• Takes a lead in project closeout processes including final financial reports. auditing, and inventory disposal plan.
• Maintains business relationship with the project banks, external auditors. vendors and other stakeholders
• Supervises finance and admin stall to ensure accurate and timeliness in management reports Progress Reports and projections to donors.
• Manages administration System, ie. payroll, travel arrangements, personnel issues, and security systems for office and properties. Others tire legal matters. property leases, communication systems, procurement, premises, assets, staff safety and security, communication systems, premises, assets.
• Coordinates staff recruitment, compensation and development to increase their commitment and capabilities.

REQUIRED EXPERIENCE

• He or She must have at least 10 years experience in finance, audit and administration with Non Governmental organizations.
• Also a demonstration of experience on automated accounting systems particularly Quick Books, Microsoft excel. words and power point), good knowledge of internal control systems, auditing processes and accounting procedures for multiple donors such as United Nations, USAID, Global Fund. DEID etc.

MINIMUM QUALIFICATIONS

• A chartered accountant (ACCA. ACA ar CPA) with a minimum of HDN/B.Sc. degree in Accounting or Social Sciences
• Master in Business is an added advantage.