Commercial Coordinator (Bid & Tender) at RusselSmith Group

RESPONSIBILITIES

Bid & Tendering

• Assists in the preparation of bids and ensures conformity to tender requirements.
• Maintains conformed copies of tender documentation within organizational responsibility.

Sales Order Management

• Prepares and processes sales orders and submits for invoicing within 48hours of project(s) demobilization or 48hours of month end for recurring projects and that the information is correct and accurate.
• Collection and Issuance of Mobilization & Demobilization notices Sales Order Queries Resolution
• Collation of Daily Progress Reports (DPRs)

Project Management

• Assists in monitoring and ensuring that each project is carried out in line with the defined scope.
• Assists in developing a schedule for project mobilization and completion that effectively allocates the required resources to the activities.
• Review project plans to ensure performance is measured against plans.

Quotes & Tender

• Respond to the needs of the customer in an official request for proposal (RFP). Analyzes the potential benefits and drawbacks of each bid. Responds within 24 to 48 hours to all requests for quotes (RFQ) and request for proposal (RFP) inquiries.
• Follow-up on quotes and correspondence