Church Secretary at Swift Consulting

Job Responsibilities

• Overseasing the Operations of the church office and assist the pastors and staff with a variety of administrative duties.
• Managing schedules, filing and generating programs for service.
• Answer phone calls in the church office, make outgoing calls such as ordering materials and pick up supplies as needed.
• Photocopying documents as needed/ requested.
• Record deposit and individual records of contributions.
• Complete Clerical tasks as necessary including typing, filling and copying.
• Read and respond to Emails.
• Refer visitors and parishioners to pastors.
• Prepare and maintain mailing lists and church roasters.
• Perform general office work, maintain supplies and suppliers for various projects.
• File sermon reports, correspondence and other assigned materials.
• Welcome visitors, addresses questions and assist them with any problem.
• Assist in planning church events.
• Creates, update and help distribute church event calendar.
• Maintain all church records such as information regarding baptism and marriage.
• Keep office clean and orderly.
• Perform other duties as assigned by the pastor.

Requirements
Education and work experience including:

• HND or B.Sc in Secretarial studies.
• Work experience of at least 5 years.

Basic Skill Requirements include:

• Should be able to demonstrate patience and understanding when dealing with confused grieving or difficult visitors to the office.
• Possess good telephone and communication skills.
• Have book keeping procedures and good organisational skill.
• Should be friendly and courteous.
• Should possess knowledge of publishing, word processing and financial computer software pay close attention to details
• Should be capable of effectively multitasking on a regular basis.
• Should have the ability to think creatively, for purpose of designing the website and other widely distributed church materials.