Billing and Project Coordinator at Control Risks

Description

Control Risks is a specialist risk consultancy that helps to create secure, compliant and resilient organisations in an age of ever-changing risk. Working across disciplines, technologies and geographies, everything we do is based on our belief that taking risks is essential to our clients’ success. We go beyond problem-solving and give our clients the insight and intelligence they need to realise opportunities and grow. From the boardroom to the remotest location, we have developed an unparalleled ability to bring order to chaos and reassurance to anxiety.

As a Project coordinator, you will be part of an established high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a project. You will provide first class operational support along with enterprising solutions in respect of the project lifecycle; in particular, ensuring the swift and accurate administration of project data and client invoices and the appropriate use of systems and processes.

Task and Responsibilities

Project coordination

• Lead project set up process within Control Risks internal enterprise systems
• Coordinate data sites & project timelines
• Qualify supporting documentation & data
• Liaise with intercompany offices
• Act as point of contact for project administration
• Provide ad-hoc support to project manager

Client project coordination – financial

• Lead end to end project invoice process
• Process project costs – subcontractor, vendor invoices
• Liaison to finance teams and credit control
• Qualify project data for financial reporting, project management & invoicing
• Qualify & approve client & I/C invoices

Client service

• Collaborate with client on-boarding procedure & liaise with clients administrative teams
• Qualify client documentation in relation to invoicing
• Ensure ease of transaction between Control Risks & client

Operational

• Support the implementation of standard operating procedures
• Identify issues with & exceptions to standard processes or procedures
• Identify systems errors, data issues and raise for solutions

Requirements

Essential

• Prior administrative experience, ideally in related field.
• Raising client invoices and collating supporting backing documentation from multiple sources
• Intermediate Excel skills
• Ability to quickly assimilate and understand information to recognise what action is required

Preferred

• Knowledge of Relativity or similar e-discovery software platform
• Downloading and manipulating data sets to fit different formats
• Prior experience of communicating with clients/ customers
• Prior experience of using multiple internal enterprise systems

Qualifications and specialist skills

• Educated to degree or similar workplace experience.
• Strong IT skills including Microsoft Outlook, Word, Power Point and Excel; MS Dynamics 365 & SharePoint would be advantageous
• Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts
• Good organisational and prioritising skills
• An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion
• Accurate with eye for detail