Area Finance Coordinator at Norwegian Refugee Council (NRC)

Role and responsibilities

The purpose of a Finance Coordinator is to implement delegated area of responsibility.  

The following is a brief description of the role. 

 Generic responsibilities 

• Implement NRC’s systems and procedures at area level 
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements 
• Prepare and submit reports and analysis  
• Ensure proper filing of all supporting documents 
• Support line managers in procedures and required support team trainings 
• Management of finance team 
• Ensure that the accounting, monitoring and reporting are according to procedure 
• Support project staff in financial matters  
• Maintain budget control and monitor cash flow for the area 
• Ensure development and implementation of financial systems and procedures 

 Specific responsibilities  

• Ensure that area office setup adheres to global and local Financial Handbook, NRC policies, donor and audit requirements. 
• Training of budget holders and staff with financial responsibilities on budget preparation and budget monitoring 
• Updating the Area Office shared costs spending plans every month.
• Ensure that all the relevant staff know how to use Agresso Accelerator and can load reports from Agresso.
• Verify that vouchers and supporting documents meet NRC standards before payment and check expenses related to particular grants by verifying PR/PO 
• Represent finance and participate in the bid committee.
• Ensure supporting documentation is secured both online and in hard copy. 
• Liaise with the country finance office to ensure timely payment of staff salary, supplier payments, other expenditures, and fund requests for area office.
• Support the AM and Support Manager to prepare, review, and monitor the shared cost and master budget for the area office.
• Support in the training and implementation of the anti-corruption policy 
• Develop the monthly Budget Vs Actual reporting for project managers.
• Ensure accurate and verified postings at field level.  
• Assist the Area Manager and budget holders in budget preparation.
• Develop, finalize, and update the area master support budget regularly.  
• Build the capacity of staff as supervised and make sure delegation of roles and responsibilities are clear at the finance department. 
• Undertake proposal and grant application reviews to assess compliance with NRC and donor guidelines.  
• Participate in the grants Opening meetings and closure of projects. 
• Other duties as assigned by the line manager.

QUALIFICATIONS

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

Professional competencies  

These are skills, knowledge, and experience that are important for effective performance.  

 Generic professional competencies:  

• Experience working as a Finance Coordinator in a humanitarian/recovery context. 
• BSc Degree in Accounting, Finance, or Business Administration  
• Previous experience working in complex and volatile contexts.
• Documented results related to the position’s responsibilities. 
• Knowledge about own leadership skills/profile  
• Fluency in English, both written and verbal  

 Context/ Specific skills, knowledge, and experience:  

• Good knowledge of the area and context of Adamawa State 
• Good communication skills 
• Good cultural awareness and sensitivity 
• Knowledge of local languages is an added advantage.
• Experience with start-up, exit, or similar 
• Experience with capacity building of staff and training 

Behavioural competencies 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position: 

• Handling insecure environments. 
• Managing resources to optimize results.
• Planning and delivering results. 
• Managing performance and development. 
• Analyzing 
• Empowering and building trust.