Administrator/Human Resource Manager at Palm Spring Preparatory School

Recruitment and Staffing:

• Develop and implement recruitment strategies to attract and retain top talent.
• Source candidates, screen resumes, conduct interviews, background and reference checks and make hiring recommendations.
• Coordinate the onboarding process for new hires, including orientation and training.

Employee Relations:

• Handle employee inquiries, complaints, and concerns, and provide guidance and support.
• Assist in developing and implementing policies and procedures to maintain a positive work environment.
• Conduct investigations into employee complaints or disciplinary issues as necessary.

Performance Management:

• Assist in the development and implementation of performance management framework to track/monitor performance. Support managers in setting performance goals and providing feedback to employees.
• Coordinate performance evaluation processes and provide guidance on performance improvement plans.

Compensation and Benefits:

Administer employee compensation and benefits programs, including salary reviews, bonuses, and incentives. Also identify ahead of time a reputable Health Management Organizations (HMOS) and Pension Fund Administrators (PFAS) that will be engaged at the appropriate time.

Ensure compliance with legal requirements and industry standards regarding compensation and benefits.

Assist employees with inquiries related to compensation, benefits, and payroll.

Training and Development:

Identify training needs and coordinate the design and delivery of training programs.

Develop and implement employee development initiatives to enhance skills and knowledge.

Monitor and evaluate the effectiveness of training programs and recommend improvements.

Oversee and ensure the successful implementation of school events.

HR Administration:

• Maintain accurate and up-to-date employee records, ensuring compliance with privacy regulations.
• Prepare and distribute HR-related documents, such as employment contracts and policy manuals.
• Support HR projects, initiatives, and reporting requirements as assigned.
• Administrative Leadership: Provide strong leadership and guidance to the administrative staff, fostering a positive and productive work environment.
• Budget Management: Develop and manage the school's budget, including allocating funds to various departments, monitoring expenditures, and ensuring financial stability.
• Staff Management: Oversee the recruitment, selection, and evaluation of administrative staff members, such as office personnel, receptionists, and support staff.
• Policy Development: Collaborate with school management, board members, and stakeholders to develop and implement administrative policies and procedures that align with the school's mission and goals.
• Facilities Management: Oversee the maintenance and management of school facilities, including buildings, grounds, equipment, and supplies, ensuring they are safe, functional, and conducive to learning.
• Student Enrollment and Registration: Coordinate the enrollment and registration processes, ensuring accurate record-keeping and compliance with relevant regulations.
• Communication and Coordination: Serve as a liaison between the administrative staff, teaching staff, students, parents, and other stakeholders, facilitating effective communication and coordination.
• Legal Compliance: Ensure the school's compliance with applicable laws, regulations, and policies, such as those related to safety, employment, data protection, and student records.
• Records and Documentation: Maintain accurate and up-to-date records and documentation related to students, staff, finances, and other administrative matters.
• Crisis Management: Develop and implement procedures for managing emergency situations and crisis events, ensuring the safety and well-being of students, staff, and the school community.
• Strategic Planning: Contribute to the development of the school's strategic plan, providing input on administrative matters and helping align administrative operations with the school's overall goals.
• Community Engagement: Foster positive relationships with parents, community organizations, and local authorities, promoting the school's reputation and building partnerships to support educational initiatives.
• Administrative Leadership: Provide strong leadership and guidance to the administrative staff, fostering a positive and productive work environment.
• Budget Management: Develop and manage the school's budget, including allocating funds to various departments, monitoring expenditures, and ensuring financial stability.
• Staff Management: Oversee the recruitment, selection, and evaluation of administrative staff members, such as office personnel, receptionists, and support staff.
• Policy Development: Collaborate with school management, board members, and stakeholders to develop and implement administrative policies and procedures that align with the school's mission and goals.
• Facilities Management: Oversee the maintenance and management of school facilities, including buildings, grounds, equipment, and supplies, ensuring they are safe, functional, and conducive to learning.
• Student Enrollment and Registration: Coordinate the enrollment and registration processes, ensuring accurate record-keeping and compliance with relevant regulations.
• Communication and Coordination: Serve as a liaison between the administrative staff, teaching staff, students, parents, and other stakeholders, facilitating effective communication and coordination.
• Legal Compliance: Ensure the school's compliance with applicable laws, regulations, and policies, such as those related to safety, employment, data protection, and student records.
• Records and Documentation: Maintain accurate and up-to-date records and documentation related to students, staff, finances, and other administrative matters.
• Crisis Management: Develop and implement procedures for managing emergency situations and crisis events, ensuring the safety and well-being of students, staff, and the school community.
• Strategic Planning: Contribute to the development of the school's strategic plan, providing input on administrative matters and helping align administrative operations with the school's overall goals.
• Community Engagement: Foster positive relationships with parents, community organizations, and local authorities, promoting the school's reputation and building partnerships to support educational initiatives.

SKILLS:

• Communication skills
• Decision-making skills
• Training and developmental skills
• Empathic skills
• Finance skills
• Organizational skills
• Business management skills
• Leadership skills.

Education/Experience

• Bsc/Msc and any other relevant certifications
• Minimum of 4years experience